Operations Admin / Finance Coordinator

WaterTech Plumbing is seeking a highly organized and financially minded Operations Admin/Finance Coordinator to support the financial and administration infrastructure of our growing company. This role serves as the internal financial coordinator, ensuring accurate job costing, payroll preparation, financial tracking and operational organization.

This position works direction with the Owner and coordinates with our external bookkeeper to ensure financial records are accurate, organized and useful for business decision-making.

This role is critical to maintaining financial clarity, operational efficiency, and supporting the continued growth of our service and construction departments. This requires someone who takes pride in maintaining structure, accuracy and organization.

Key Responsibilities

Financial Coordination and Oversight

· Coordinate with external bookkeeper to ensure accurate financial records.

· Review financial entries and ensure proper categorization of income and expenses.

· Track and organize job costs, including materials, subcontractors and other project expenses.

· Ensure all financial transitions are properly documented and accounted for.

· Assist owner in maintaining accurate financial visibility and reporting.

Payroll Administration

· Prepare and administer weekly payroll for employees.

· Verify technician hours, commissions and compensation for accuracy.

· Coordinate payroll processing with external payroll provided and bookkeeper.

· Maintain payroll records and compensation tracking.

· Ensure payroll is processed timely and accurately.

Accounts Receivable & Payable

· Monitor outstanding invoices and payment statuses

· Assist with collection follow-ups on unpaid balances.

· Track vendor bills, subcontractor’s invoices and upcoming payments.

· Ensure bills are submitted to bookkeeper accurately and timely.

Job Cost Tracking & Financial Reporting

· Maintain job cost tracking for all projects

· Assist in identifying cost overruns and discrepancies.

· Provided weekly financial snapshots to owner, including AR, AP & cash position.

· Support financial organization for budgeting and planning.

Operational & Admin Support

· Maintain organized job files and financial records.

· Assist with permit tracking and job documentation

· Support Estimator, project manager and service admin with administrative needs.

· Ensure internal records and documentation remain organize and up to date.

Qualifications:

· 2+ years of financial administration, accounting support or operations coordination.

· Experience with payroll preferred.

· Strong organizational skills and attention to detail are a must.

· Ability to work independently and maintain confidentiality.

· Proficiency with Excel, QuickBooks Online and Microsoft products are a must.

· Experience with Housecall Pro or Procore are a plus.

· Strong communication and problem-solving skills.

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person