Operations & Administration Executive

Job Title: Operations & Administration Executive

Location: On-Site (H-12, NSTP, Islamabad)

READING THE JOB DESCRIPTION IS MUST, WE WILL ASK QUESTIONS FROM IT, IF YOU MISS IT, WE WILL DROP THE APPLICATION.

Be Part of ImagineArt

We’re redefining how the world creates and designs.

ImagineArt is one of the fastest-growing GenAI companies in the world. We’ve scaled faster than most funded startups — with zero outside funding.

• $35M+ ARR crossed this year

• 100M+ social impressions

• Built and shipped our own image generation model, now ranked #3 globally for photo realism

No funding. No shortcuts. Just a sharp, driven team building one of the strongest GenAI products in the world — and we’re just getting started.

If you want to build something that truly matters, work with exceptionally smart people, and grow at a pace most companies never experience, ImagineArt is the place.

Job Summary

We are looking for a highly organized and proactive Operations & Administration Executive to support the smooth day-to-day functioning of our office and internal operations.

This role is critical in ensuring that internal processes, office logistics, and administrative coordination run efficiently. The ideal candidate is detail-oriented, reliable, and comfortable managing multiple operational responsibilities in a fast-paced environment.

Key Responsibilities

Office & Administrative Operations

• Manage day-to-day office administration and operational logistics

• Coordinate with vendors and service providers for office needs

• Maintain office supplies and operational requirements

• Ensure the office environment runs smoothly and efficiently

Documentation & Record Management

• Maintain and organize internal documentation and company records

• Manage administrative documentation including contracts and internal files

• Ensure records and operational documents are properly structured and accessible

HR & Onboarding Support

• Assist the HR team with employee onboarding coordination

• Manage gate entry approvals and office access for new hires and visitors

• Help maintain employee records and administrative documentation

• Support onboarding logistics and internal coordination

Travel & Scheduling

• Coordinate travel bookings including flights, accommodation, and transport

• Assist with meeting scheduling and internal calendar coordination

• Support leadership and teams with operational scheduling tasks

Internal Tools & Systems

• Manage and maintain internal tools used for operations and documentation

• Coordinate access to internal systems for new team members

• Ensure internal operational information is organized and updated

Office Operations & Team Support

• Coordinate company-funded meals and daily team logistics

• Ensure meal arrangements and refreshments are organized for the team

• Support cross-team operational tasks when required

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field

• 3–5 years of experience in administration, office management, or operations

• Strong organizational and documentation skills

• Excellent communication and coordination abilities

• Proficiency in Google Workspace (Docs, Sheets, Drive)

• Ability to manage multiple tasks efficiently in a fast-paced environment

• Strong attention to detail and reliability

Good to have

• Experience supporting HR operations or employee onboarding

• Familiarity with tools such as Notion, Slack, or ATS platforms

• Experience working in a startup or high-growth environment

What We Offer

• Competitive salary and growth opportunities

• Opportunity to work with a fast-scaling global AI company

• A high-performance, collaborative team environment

• Ownership and responsibility from day one