Job Title: Operations & Administration Executive

Location: On-Site — H-12, NSTP, Islamabad

About ImagineArt

We're redefining how the world creates and designs.

ImagineArt is one of the fastest-growing GenAI companies in the world. We've scaled faster than most funded startups — with zero outside funding.

• $35M+ ARR crossed this year

• 100M+ social impressions

• Built and shipped our own image generation model, now ranked #3 globally for photo realism

No funding. No shortcuts. Just a sharp, driven team building one of the strongest GenAI products in the world — and we're just getting started.

If you want to build something that truly matters, work with exceptionally smart people, and grow at a pace most companies never experience, ImagineArt is the place.

Job Summary

We are looking for a highly organized and proactive Operations & Administration Executive to support the smooth day-to-day functioning of our office and internal operations.

This role is critical in ensuring that internal processes, office logistics, and administrative coordination run efficiently. The ideal candidate is detail-oriented, reliable, and comfortable managing multiple operational responsibilities in a fast-paced environment.

Key Responsibilities

Office & Administrative Operations

• Manage day-to-day office administration and operational logistics

• Coordinate with vendors and service providers for office needs

• Maintain office supplies and operational requirements

• Ensure the office environment runs smoothly and efficiently

Documentation & Record Management

• Maintain and organize internal documentation and company records

• Manage administrative documentation including contracts and internal files

• Ensure records and operational documents are properly structured and accessible

HR & Onboarding Support

• Assist the HR team with employee onboarding coordination

• Manage gate entry approvals and office access for new hires and visitors

• Help maintain employee records and administrative documentation

• Support onboarding logistics and internal coordination

Travel & Scheduling

• Coordinate travel bookings including flights, accommodation, and transport

• Assist with meeting scheduling and internal calendar coordination

• Support leadership and teams with operational scheduling tasks

Internal Tools & Systems

• Manage and maintain internal tools used for operations and documentation

• Coordinate access to internal systems for new team members

• Ensure internal operational information is organized and updated

Office Operations & Team Support

• Coordinate company-funded meals and daily team logistics

• Ensure meal arrangements and refreshments are organized for the team

• Support cross-team operational tasks when required

Requirements

• Bachelor's degree in Business Administration, Management, or a related field

• 3–5 years of experience in administration, office management, or operations

• Strong organizational and documentation skills

• Excellent communication and coordination abilities

• Proficiency in Google Workspace (Docs, Sheets, Drive)

• Ability to manage multiple tasks efficiently in a fast-paced environment

• Strong attention to detail and reliability

Good to Have

• Experience supporting HR operations or employee onboarding

• Familiarity with tools such as Notion, Slack, or ATS platforms

• Experience working in a startup or high-growth environment

What We Offer

• Competitive salary and growth opportunities

• Opportunity to work with a fast-scaling global AI company

• A high-performance, collaborative team environment

• Ownership and responsibility from day one

Company Culture

• Impact: Opportunity to work on innovative AI products like ImagineArt, shaping the future of creativity and user interaction

• Team: Be part of a passionate, fast-moving team that values innovation and data-driven decisions

• Growth: A culture where learning, growth, and experimenting with new ideas are deeply encouraged