Operations Administrative Assistant

REPORTS TO: Assistant Superintendent for Finance and Operations.JOB GOAL: To facilitate and support efficient management of the School Departments operational and fiscal affairs.PERFORMANCE RESPONSIBILITIES: Welcome visitors by greeting them, in person or on the telephone, address inquiries, direct visitors to the appropriate person or office, and answer and forward incoming telephone calls. Maintain security by following visitor procedures.Manage student enrollment process, including verifying required enrollment documents.Process technology purchase requisitions and payments, as needed.Review accounts payable invoices and warrant on a bi-weekly basis and maintain and post necessary documentation as required.Provide administrative assistance to the Director of Student and Family Support, entering requisitions and scheduling events.Process and maintain CORI and SAFIS records and process requests for Suitability Determinations.Assist with the substitute hiring process, including scheduling interviews and onboarding.Manage facility requests, issues building use requests, issues invoices to renters, and responsible for communicating with school personnel on building rental use.Assist District leadership to plan and facilitate district events, such as recognition ceremonies and employee onboarding programs, managing everything from scheduling to on-site event support.Support financial transaction verification and data entry activities.Process district purchase orders and encumber those purchase orders in the financial system.Assist with posting of district employment opportunities.Match invoices to purchase orders and submit for payment.Process student and employee accident forms.Such other duties as may be assigned by the Superintendent of Schools or Assistant Superintendent for Finance and Operations.The following information is provided pursuant to ADA requirements.PHYSICAL DEMANDS: Physical demands are a way of describing the physical activities that a job requires.Strength: Light-lifting, 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds.Key: Occasionally (O) Up to 1/3 of the timeFrequently (F) From 1/3 to 2/3 of the timeConstantly (C) 2/3 of the time or moreStanding: (F)Sitting: (O)Walking: (F)Lifting: (O)Reaching(F) Extending the hand(s) and arm(s) in any directionHandling(F) Seizing, holding, grasping, turning or otherwise work with hand(s)Fingering (F) Picking, pinching, or otherwise working with fingers primarilyTalking (F)Expressing or exchanging ideas by means of the spoken wordHearing (C)Perceiving the nature of sounds by the airNear Acuity(C)Clarity of vision at 20 inches or lessFar Acuity (C)Clarity of vision at 20 feet or moreColor Vision (F)Ability to identify and distinguish colorsField of Vision(C) Observing an area that can be seen up and down or right and left when eyes are fixed on a given point.WORK ENVIRONMENT: Environmental conditions are a means of describing the physical surroundings of a worker in a specific job. This position is performed in a school setting where the environmental conditions should have no effect on how the job is performed.Noise: Level 3 Moderate level of intensity.TERMS OF EMPLOYMENT: Full-year position, 37.5 hours/week, 7.5 hours/dayPosition Type: Full-timeJob Categories: Support Staff > ReceptionistSupport Staff > SecretaryWelcome to Longmeadow Public School DistrictLongmeadow is home to three elementary schools, two middle schools and Longmeadow High School. Our schools enjoy a long history of academic excellence and a commitment to continuous improvement.

With a focus on diversity, equity and inclusivity, our educators plan lessons to meet the needs of all learners. Longmeadow is a town, with generous green spaces and the majority of our families are within walking distance of schools, parks and playgrounds. Local restaurants and shopping are also part of the towns charm. In addition, Longmeadow is a suburb of Springfield, MA which hosts an abundance of cultural and arts, dining and entertainment opportunities.

Our Pre-K - 12 Vision of The Graduate competencies embrace: Accountability Independence Problem Solving Critical Thinking Collaboration Communication If you possess these skills and would like to work as an educator to promote our vision, please apply. To learn more about the Longmeadow Public Schools please copy and paste the following into your web browser: https://sites.google.com/longmeadow.k12.ma.us/equitythrougheducation/ https://www.longmeadow.k12.ma.us/Equal Opportunity EmployerThe Longmeadow Public Schools is committed to creating a diverse environment and is proud to be an equal opportunity employer. We hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, sexual orientation, gender identity, disability, or pregnancy/pregnancy related conditions.