Operations & Administrative Coordinator- Sandbox by Hill House (Meridian, ID)

Overview
Join our team at Sandbox as an Operations & Administrative Coordinator, in Garden City, ID. Sandbox by Hill House is a new, family-focused indoor play café located in Garden City, Idaho — designed to be a joyful, safe, inclusive space where children can explore, create, and make meaningful memories with the people who matter most.

Our space features massive indoor sandboxes, thoughtfully designed play environments, elevated café offerings, curated gifts, and a range of enriching experiences for families. We also host educational classes, caregiver workshops, community events, and special pop-ups that bring families together through play, learning, and connection. At Sandbox, play isn’t just fun — it’s a way for families to learn, grow, and bond year-round in a welcoming environment built around quality time and community

The Role

We’re hiring 1 permanent, part-time Operations & Administrative Coordinator as a right-hand operations partner who can take direction, build systems, and help manage the administrative and financial backbone of the business.

Core Responsibilities

Operations & Documentation:

• Create and maintain internal documentation and SOPs
• Organize digital files and administrative systems
• Assist with compliance documentation and recordkeeping
• Support vendor contracts and business filings as needed

Financial & Payroll Support:

• Assist with bookkeeping in QuickBooks
• Reconcile transactions and support reporting for accountant
• Manage Square reporting and membership billing oversight
• Support payroll processing
• Assist with accounts payable/receivable tracking

Administrative Coordination:

• Coordinate internal office tasks and supplies
• Assist with onboarding paperwork and employee files
• Support light scheduling needs
• Provide limited phone/email support
• Assist with event logistics as needed

Marketing Support:

• Create marketing flyers and internal documents in Canva
• Maintain brand consistency in materials
• Support promotional organization and asset management

What It Takes to Thrive in This Role

• Strong bookkeeping and payroll familiarity
• Experience with QuickBooks (or ability to learn quickly)
• Comfort working in startup “build-as-we-go” environments
• Highly organized and detail-oriented (almost perfectionist-level attention to detail)
• Creative problem-solver who can build systems from scratch
• Directive and proactive — not waiting to be told every step
• Comfortable handling confidential financial and employee information
• Ability to take high-level direction, execute independently, and report back with solutions

Work Structure

• Part-time (hours based on workload; can be flexible)
• Hybrid (some on-site presence required)
• Permanent from the start
• Direct collaboration with ownership
• Opportunity to grow into expanded operational leadership

Why Sandbox

We’re a small, community-rooted business.
Our work is simple and intentional.

At Sandbox, we believe in the power of families. We create sensory-rich play experiences and thoughtful programming that help children and caregivers connect, grow, and thrive.

Job Type: Part-time

Pay: $17.00 - $24.00 per hour

Benefits:

• Employee discount
• Flexible schedule

Work Location: Hybrid remote in Boise, ID 83714