Operations Administrator

Overview
We are seeking a dynamic and highly organized Operations Administrator to join our team! This vital role ensures the smooth and efficient functioning of daily office operations, supporting various administrative and clerical tasks with enthusiasm and precision. As an Operations Administrator, you will be the backbone of our office environment, coordinating communication, managing schedules, and maintaining essential records. Your proactive approach and exceptional organizational skills will help foster a productive workplace where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, supportive setting.

Duties

• Manage front desk responsibilities, greeting visitors and directing inquiries with professionalism and warmth
• Operate multi-line phone systems, fielding calls efficiently and directing them appropriately
• Maintain accurate records through data entry, filing, and document proofreading to ensure information integrity
• Oversee calendar management, scheduling meetings, appointments, and coordinating logistics for staff and executives
• Handle bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping
• Provide exceptional customer support by addressing questions promptly and courteously
• Assist with office management duties such as ordering supplies, organizing files, and maintaining a clean workspace

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Strong computer literacy with excellent typing speed and accuracy for data entry tasks
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Excellent organizational skills with keen attention to detail for proofreading and document accuracy
• Demonstrated experience in office management, clerical work, or administrative roles
• Exceptional phone etiquette and customer service skills to handle inquiries professionally
• Familiarity with office equipment such as multi-line phones, printers, and fax machines
• Strong time management skills to prioritize tasks efficiently in a busy environment

Join us as an Operations Administrator and become an essential part of our vibrant team! Your energy, attention to detail, and dedication will help us deliver outstanding service while supporting our company's growth. We value proactive individuals who thrive on organization and excel at multitasking—ready to make a positive impact every day!

Pay: From $42,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person