Operations Assistant – Multi-Location Catering Company

Job Overview
Join a dynamic, multi-location catering company as an Operations Assistant, where your organizational prowess and administrative expertise will drive seamless daily operations across various sites. This energetic role offers the opportunity to support event planning, coordinate projects, manage office functions, and ensure smooth communication between teams. If you thrive in a fast-paced environment and excel at multitasking, this position is perfect for you! You will be instrumental in maintaining efficient workflows, supporting executive staff, and enhancing overall operational effectiveness.

Duties

• Assist with event planning logistics, including scheduling, vendor communication, and setup coordination to ensure successful catering events at multiple locations
• Manage calendars using tools like Microsoft Outlook Calendar and Google Workspace to schedule meetings, appointments, and project deadlines
• Provide executive administrative support by preparing documents, proofreading materials, transcribing notes, and handling correspondence with professionalism and accuracy
• Oversee office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records for multiple sites
• Support project coordination efforts by tracking progress, updating status reports, and facilitating communication among team members
• Handle front desk responsibilities, including multi-line phone systems, customer service inquiries, and maintaining a welcoming environment
• Utilize computer literacy skills to perform clerical tasks efficiently while adhering to office procedures and protocols

Requirements

• Proven experience in administrative roles with strong organizational skills and attention to detail
• Familiarity with office management software such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and DocuSign for document signing processes
• Experience with bookkeeping software like QuickBooks and basic accounting principles for accurate record keeping
• Excellent typing speed and transcription skills to support documentation needs
• Strong phone etiquette skills for professional communication with clients, vendors, and team members
• Ability to manage multiple priorities simultaneously while maintaining accuracy and efficiency
• Previous experience supporting executives or serving as a personal assistant is highly desirable
• Knowledge of event planning processes and project coordination methods is a plus
• Demonstrated office experience including filing systems, data entry, front desk operations, and clerical support

What We’re Looking For

• Proactive problem solver
• Calm under pressure
• Extremely organized
• Fast response time
• Strong follow-through
• Professional and polished communicator

This vibrant role offers a chance to be at the heart of a thriving catering operation. Your proactive approach will help ensure each event runs smoothly while supporting the daily functions of our busy offices. Join us in creating memorable experiences through exceptional operational support!

Pay: $28.00 - $32.00 per hour

Work Location: In person