Operations Associate

Operations Associate

Apex Analytics, an energy consulting firm based in Boulder, Colorado, is looking for an Operations Associate to help us manage the operations and administration of our 16-person consulting team. Our research supports energy efficiency policy, program planning and evaluation for utilities and public agencies. Our clients are located throughout the U.S. and consider us dedicated partners producing extremely high-quality work. As a small team, we value initiative, responsiveness, and strong organizational systems that allow our consultants to focus on delivering exceptional results. Working in the clean energy space, we also believe that work should provide an opportunity to do "good" and do "well" at the same time.

We are seeking a highly organized and proactive Operations Associate to serve as a central hub for HR coordination, internal operations, and administrative support.

Location: Remote (Boulder, Colorado preferred)
Type: Starting Part-Time (50%), eventual option for Full-Time
Reports to: Director of Operations and company officers

Position Overview

The Operations Associate plays a critical role in ensuring smooth day-to-day business operations. This individual will serve as the internal point of contact for HR administration, benefits coordination, insurance tracking, contracts management, and general operational support.

This is an ideal role for someone who thrives in a fast-paced, small-team environment, enjoys juggling multiple responsibilities, and takes pride in keeping systems organized and running efficiently.

Core Responsibilities

HR & People Operations

• Lead onboarding and offboarding processes for staff
• Serve as primary point of contact with our Professional Employer Organization (PEO)
• Assist staff with benefits-related questions (PTO, sick time, health insurance, etc.)
• Support documentation and compliance related to employee records

Administrative & Operational Management

• Maintain company computer inventory; coordinate replacements and equipment disposal
• Track liability and other business insurance policies and renewal timelines
• Manage state business registrations and filings
• Coordinate holiday gifts for staff and clients
• Assist with planning and logistics for company work retreats

Contracts & Compliance Support

• Support contract and subcontract execution, tracking, and organization
• Maintain organized documentation and renewal tracking systems

Proposal & Business Development Support

• Maintain company presence on RFP and procurement platforms (e.g., Ariba, Power Advocate)
• Manage platform usernames, logins, and submission access
• Assist with proposal management tasks, including assembling resumes and supporting submission materials

Required Qualifications

• Strong proficiency in Microsoft Excel and Word
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities and stay highly organized
• Ability to work effectively with a remote team and respond to diverse requests
• High attention to detail and strong follow-through

Preferred Qualifications (Optional)

• Bachelor's degree
• Experience managing operations in small-business environment
• Experience working with a PEO or in HR administration
• Experience doing light bookkeeping

What We’re Looking For

• A proactive self-starter who identifies needs and takes initiative
• A dependable team player who thrives in a collaborative environment
• Someone who takes ownership and follows through on tasks to completion

Why Join Us

• Meaningful role with visibility across the entire organization
• Opportunity to build and improve operational systems
• Collaborative, mission-driven team environment
• Flexible and remote-friendly work structure

This position starts as half-time (20hrs/week), with a salary between $35,000 to $45,000 depending on experience; note position may have opportunity to develop into a possible full-time position.

Please send cover letter, resume, and salary requirements to: careers@apexanalyticsllc.com

Pay: $35,000.00 - $45,000.00 per year

Benefits:

• Paid time off

Work Location: Remote