Operations Coordinator

• Chair weekly Operations Meetings with various departments to communicate priorities, feedback and delays to ensure that all tasks are in hand and all jobs are on track to meet their shipping date.
• Populate and maintain the integrity of data on the ERP system, ensuring that dates, comments and all data elements are up to date and accurate at all times.
• Compile job packages (including work orders and route cards) for Sales and Work orders and issue to Workshop personnel.
• Coordinate and expedite the workflow of all jobs to ensure that the Salea and Work Orders expected completion dates are met.
• Perform all work order tasks in D365.
• Prioritise the raw materials and inventory for manufacturing and assembly using D365 in liaison with other team members and Supply Chain.
• Liaise with Workshop and Supply Chain colleagues to estimate lead times as required at the customer operation and contract review stage.
• Explore and develop inventory functionality in D365 and ensure it is being used to maximum effect (e.g. use of maximum and minimum levels and re-order quantities etc)
• Work with Finance department to complete 6 monthly stock counts and assist in resolving all discrepancies identified during the counts.
• Maintain accurate maintenance history and other relevant records and certification for rental assets, including flagging to the Sales team and Operations Supervisor when recertification is due.
• Complying with established company processes.
• Ensuring all relevant shipping documentation is present and correct and filed where necessary.
• Contributing to the Management and implementation of relevant reports to be communicated to Managers/Directors.
• Active involvement in and identification of continuous improvement opportunities with Hunting's processes and systems.

Additional Responsibilities

• Promoting Hunting Health, Safety and Environmental policies, and communicating effective awareness of the risks and hazards to all personnel and maintain controls necessary for their safety and that of others

• Performing all duties in accordance with the Company’s Quality Procedures and work Instructions in order to deliver and maintain the highest standards of quality for all products and services

• Developing self within role and participating in and developing from training and developmental activities assigned to oneself

• Understanding Hunting’s service and product offerings

• Establishing self as a subject matter expert with customer and expert in designated technical/professional discipline

• Creating and maintaining good working relationships

• Understanding and using of the correct reporting lines

• Employees are expected to work whatever reasonable hours are necessary to meet the requirements of their job

• Travel may be required on an ad hoc basis, so a degree of flexibility is required

• Ad hoc duties as reasonably required from time to time.

Key Measurements (high-level and measurable objectives relevant to the role)

• HSE
• Personal (Development)
• Quality and accuracy of record keeping
• Integrity of data in ERP System

Qualifications, Skills and Experience

Essential

Desirable

Demonstrable experience in an operations environment, or similar role

A relevant degree or equivalent workplace experience

Experience of using an integrated ERP system – D365

Excellent working knowledge of Microsoft Office applications

Highly proficient in spoken and written English

Full Driving Licence

Personal Qualities (i.e. personal characteristics of an individual e.g. honesty, determination and persistence etc.)

• Excellent communication (both written and oral), influencing and interpersonal skills

• Highly professional approach and conduct

• Strong time management and organisational skills

• Ability to work as part of a team

• Ability to prioritise workload

• High level of attention to detail

• Must be willing to travel and able to spend time away from home