Operations Coordinator

Vunique’s mission: “Provide service they expect with the accommodations they desire.”

Vunique Vacations is the hospitality division of CASTO. Since 2016, we have been curating vacation experiences in the Florida region. What began as a love of the area and the building of our own family homes expanded into a company that designs with the traveler in mind and offers exceptional vacation rentals with service as distinctive as the homes themselves.

Vunique Vacations is seeking:

POSITION: Operations Coordinator

REPORTS TO: Operations Controller

BASIC FUNCTION: The Operations Coordinator will provide accounting and administrative support to the Operations Controller for a growing Property Management company managing luxury properties along the Gulf Coast of Florida. This role is responsible for invoice processing, credit card reconciliations, expense tracking, and purchasing. This role will assist with financial reporting support, insurance policy renewal and tracking, property and staff onboarding assistance, and operational support roles. The ideal candidate is highly organized, detail-oriented, and comfortable working with spreadsheets and accounting/property management systems in a fast-paced and flexible work environment.

DUTIES AND RESPONSIBILITIES:

• Process and code invoices accurately and in a timely manner
• Code and reconcile company credit card transactions
• Track capital expenditures and assist with real-time budget monitoring
• Track and manage mark ups on inventory and design selections
• Place orders for supplies and inventory - Coordinate with field operations, warehousing, interior designer, & maintenance teams for purchasing needs, tracking shipments, and material deployment to ensure a seamless purchasing flow for our homeowners
• Onboard new hires and oversee their startup and training process with the appropriate department leads
• Assist with monthly financial recaps and reporting
• Assist with project management jobs for invoicing
• Assist with setting up and managing new and existing property accounts, including billing/utility accounts, insurance, licensing, home warranty books, etc.
• Assist with maintaining vendor records & accounts, including W9’s, Certificate of Insurance, etc. for proper coverage, payments, & processing
• Ensure data accuracy across multiple systems and reports
• Provide general administrative support to the Operations Controller
• Available to operations team and its many components for onsite, warehouse, and other in-person support, as necessary

SKILLS:

• Previous experience in accounting, property management, bookkeeping, purchasing, logistics, or administrative support is preferred
• Strong proficiency in Microsoft Office
• High attention to detail and strong organizational skills
• Ability to manage multiple tasks and meet deadlines independently
• Comfortable working remotely and communicating with a distributed team
• Strong data entry and financial accuracy
• Clear written and verbal communication
• Ability to handle confidential financial information
• Self-motivated and reliable in a demanding industry and flexible work environment

WE OFFER:

• 401(k) & 401(k) matching
• Medical
• Dental
• Vision
• Flexible spending account
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Employee assistance program
• Employee discount
• Referral program

CASTO offers a supportive and inclusive environment for all associates and their families. We are an equal opportunity employer and a Drug Free Workplace. Successful completion of a background check is required for this position.

Pay: $24.00 - $28.00 per hour

Work Location: Hybrid remote in Sarasota, FL 34243