Operations Coordinator

Job Summary: We are a growing HVAC company seeking a highly organized and dependable Operations Coordinator to support daily business operations. This role supports operations, office administration and employee logistics to ensure teams are organized, supported, and able to operate efficiently.

This role requires flexibility, including availability during evenings and weekends as needed to support travel operations.

The ideal candidate is detail-oriented, proactive, and comfortable handling time-sensitive requests in a fast-paced environment.

Responsibilities

Operations & Coordination

· Support daily operations through coordination, scheduling, and administrative support.

· Work with field teams, leadership, and vendors to maintain operational continuity.

· Maintain organized records, trackers, and documentation.

· Assist with coordination for projects, training, and off-site work.

Travel & Employee Logistics

· Coordinate travel for technicians, supervisors, and leadership.

· Book flights, hotels, rental cars, and ground transportation

· Prepare and distribute travel itineraries.

· Manage travel changes, delays, and rebooking’s.

· Provide evening and weekend travel support as needed.

· Track travel expenses and assistance with reporting.

Office & Administrative Support

· Support smooth daily office operations.

· Greet visitors and answer incoming calls and emails.

· Maintain files and office documentation.

· Order office supplies and coordinate with vendors.

· Perform other duties as needed to support daily business operations.

Skills/Qualifications:

· Highly organized with strong attention to detail

· Proficient in Microsoft Excel, including tracking, reporting, and basic data management.

· Experience in operations, administrative support or logistics

· Strong time-management and multitasking skills

· Excellent written and verbal communication skills

· Ability to manage changing priorities in a fast-paced environment.

Preferred:

· Experience in HVAC, construction, or field-service industries

Experience supporting technicians or multi-location teams.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Language:

• English (Required)

Work Location: In person