Operations Executive- Stand Services

We are seeking a detail-oriented Operations Executive – Stand Services to support the Operations Team in delivering high-quality exhibitor and stand services across exhibitions.

This role plays a critical part in ensuring exhibitors and contractors receive accurate information, timely approvals, and professional support throughout the pre-event, onsite, and post-event phases. The ideal candidate will be organised, proactive, and comfortable working in a fast-paced exhibitions environment.

Key Responsibilities

Project & Operations Support

• Support the Operations team in managing timelines and key deadlines for allocated events
• Assist with the timely launch and maintenance of the Exhibitor Manual
• Track progress against deadlines and provide weekly status updates
• Support post-event reporting and contribute to operational improvements
• Maintain accurate documentation on shared drives
• Assist the wider operations team as required

Exhibitor Manual & Customer Service

• Collate and update content for the Exhibitor Manual
• Ensure exhibitor deadlines and information are accurate and clearly communicated
• Distribute login credentials and assign exhibitors to relevant agents
• Manage exhibitor and contractor queries via shared mailboxes, responding within agreed SLAs
• Send reminder communications in line with data and communication guidelines
• Support secure data handling and file sharing processes

Stand Design & Approvals

• Receive, review, and process stand design submissions
• Follow up on missing or pending documentation
• Liaise with venues and relevant stakeholders for stand approvals
• Prepare exhibitor lists and floorplans for review
• Schedule floorplan checks with internal teams
• Assist with performance bond processing and refunds in coordination with Finance
• Process additional stand services (e.g. banners, double-deck charges, upgrades)
• Track and report stand design submission status to the Operations Manager
• Ensure compliance with venue regulations and health & safety requirements
• Maintain records of onsite stand changes
• Issue vehicle passes and contractor badges
• Provide shell scheme and pavilion sqm data as required

Floor Planning

• Read and interpret floor plans to ensure regulatory compliance
• Support minor floor plan updates or changes using AutoCAD (where applicable)

Relationship Management & Communication

• Build positive working relationships with exhibitors, contractors, suppliers, venues, and internal teams
• Maintain professional, clear, and consistent communication at all times
• Attend internal team meetings and supplier planning meetings
• Provide regular updates on exhibitor lists, floorplans, and order form submissions
• Respond calmly and efficiently to requests and operational issues
• Support and manage floor management teams onsite when required
• Prepare post-event reports covering queries, incidents, and recommendations

Skills, Experience & Qualifications

Essential

• 1–2 years’ experience in exhibitions or event operations
• Strong organisational skills with high attention to detail
• Ability to manage multiple tasks and deadlines simultaneously
• Calm and effective under pressure in a fast-paced environment
• Strong written and verbal communication skills
• Proactive, reliable, and team-oriented
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
• Willingness to travel within the MENA region

Desirable

• Experience in stand design coordination or floor management
• Knowledge of project management tools such as Monday.com or Smartsheet
• AutoCAD experience (floor plan reading or minor amendments)
• IOSH or Health & Safety certification

Personal Attributes

• Customer-focused with a service-driven mindset
• Hardworking with a strong sense of responsibility
• Eager to learn and develop within exhibition operations
• Collaborative, respectful, and dependable
• Proactive and solutions-oriented

How to Apply

Interested candidates can apply here, or are also invited to DM directly to send their CV to

📩 careers@nouveaux-talents.com

Must Have-1–2 years’ experience in exhibitions or event operations.

Only shortlisted candidates will be contacted. We sincerely appreciate the time and interest of all applicants.