Operations & Finance Coordinator

Job Description

Able Pools & Spas is a fast-growing pool and spa company in the Wilmington area. We specialize in fiberglass pools, hot tubs, and swim spas, helping homeowners transform their backyards into spaces for relaxation, wellness, and family connection.

We are not only a quickly growing company, but we also have a vision to continue expanding, and we are looking for a highly organized Operations & Finance Coordinator to help keep our internal systems running smoothly.

This role is perfect for someone who loves order, enjoys working with numbers, and takes pride in keeping things organized and accurate.

We are looking for someone who takes pride in precision. The ideal candidate enjoys working with numbers, keeping systems organized, and ensuring nothing falls through the cracks. If you don’t naturally enjoy detailed, structured work, this role will not be a fit.

If you’re the kind of person who notices when numbers don’t match or processes feel disorganized — and you fix them — keep reading.

Compensation & Benefits

• Starting pay range for this position is between 60k – 70k based on experience and performance in the first 90 days.
• Health Insurance
• Paid time off
• Opportunity to grow with a fast-growing local company
• Supportive and casual team environment
• Stable, long-term role with increasing responsibility and increased compensation

The Ideal Candidate

This position is best suited for someone who:

• Enjoys working with numbers and financial details
• Is highly organized and detail-oriented
• Takes pride in maintaining accurate systems and records
• Is comfortable juggling several responsibilities
• Is dependable and follows through on tasks
• Enjoys helping a growing business stay organized

Why This Role Matters

This role is critical to the success of our business. You will be the person who ensures:

• The numbers are right
• The systems are clean
• The operations stay organized

Your work directly supports the growth of the company and allows the rest of the team to perform at a high level.

What You’ll Be Responsible For

This role supports several areas of the business…

Finance & Bookkeeping (Approximately 50%)

• Maintain accurate records in QuickBooks
• Process accounts payable and accounts receivable
• Reconcile bank and credit card accounts
• Assist with monthly financial reports
• Track job costs for pools, spas, and service work
• Maintain vendor records and payment schedules

HR Administration (Approximately 20%)

• Maintain employee records and documentation
• Assist with onboarding new team members
• Coordinate payroll information
• Track employee certifications and training
• Help maintain HR policies and compliance records

Service Administration (Approximately 20%)

• Coordinate service scheduling and documentation
• Process service work orders and invoices
• Track warranty claims with manufacturers
• Maintain parts and service inventory records
• Ensure service paperwork is accurate and complete

Retail Store Operations (Approximately 10%)

• Help maintain an organized showroom and office
• Track retail inventory and product counts
• Ensure pricing labels and merchandising are maintained
• Assist with store organization and cleanliness

What Success Looks Like in This Role

• Financial records are accurate and up to date
• Bills, invoices, and service tickets are processed on time
• Employee records and HR documentation are organized
• Service operations run smoothly with minimal administrative issues
• The office and showroom remain organized and efficient

Preferred Experience

• 3+ years in bookkeeping, accounting support, and operations administration
• Experience with QuickBooks or similar accounting software
• Strong organizational and spreadsheet skills
• Experience with small business operations is a plus
• Experience in construction, home services, or retail is helpful but not required

How to Apply

Please submit your resume and include a short note that includes the word ‘organized’ in the first sentence, and briefly describe a system you created or improved in a previous role.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person