Operations & Logistics Assistant

Job Title: Operations & Logistics Assistant
Location: United Arab Emirates
Job Type: Full-time
Department: Operations / Logistics
Reporting To: Operations Manager

Position Overview:

We are looking for a detail-driven and proactive Operations & Logistics Assistant to support and streamline the company’s daily operations and logistics functions. This role plays a vital part in ensuring seamless coordination across departments, effective documentation, and timely delivery of goods—contributing directly to operational efficiency and customer satisfaction.

Key Responsibilities:

Operations Support:

• Assist with the execution and coordination of daily operational activities.
• Support the management of AMC (Annual Maintenance Contracts) for retail outlets located within malls.
• Coordinate project activities involving mall management and third-party contractors.
• Maintain comprehensive and accurate operational reports and documentation.
• Compile and submit monthly sales reports to mall management for retail locations.

Logistics Support:

• Coordinate with freight forwarders, transport companies, and warehouse teams to ensure timely shipping and delivery.
• Prepare and manage all shipping, import, and export documentation in accordance with regulatory requirements.
• Track shipments and resolve any delays, customs clearances, or logistics-related issues.
• Maintain organized records of logistics activities and documents for compliance and auditing purposes.
• Liaise with customs officials, freight agents, and other relevant authorities as needed.
• Ensure adherence to UAE import/export regulations and internal logistics policies.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Supply Chain, Logistics, or a related discipline.
• 1–3 years of relevant experience in operations or logistics (experience within the UAE is preferred).
• Familiarity with logistics procedures, shipping documentation, and regional import/export laws.
• Excellent organizational, coordination, and communication skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP systems is a plus.
• Ability to multitask and perform efficiently under pressure.
• Fluency in English is essential; proficiency in Arabic or Hindi/Urdu is an added advantage.

Preferred Attributes:

• Strong problem-solving skills with a proactive, can-do attitude.
• Reliable team player with a high level of accountability and ownership.
• Eagerness to learn and advance within the organization.

Work Schedule:

• 6 working days per week (as per company policy)
• Standard office hours: 9:00 AM – 6:00 PM

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Experience:

• UAE Shipping and Logistics : 2 years (Required)

Language:

• Tagalog (Preferred)

Location:

• Dubai (Required)