Operations Manager - KSA

Overview

At Electra we need talented people that will share our strategy to be the obvious partner contracting for local & international players who wish to set up an event within the GCC.

Responsibilities

1. Planning & Coordination
   • Prepare and manage production schedules based on project deadlines and capacity planning.
   • Liaise with internal departments (design, procurement, logistics, and site teams) to align workflows.
   • Assign daily and weekly tasks to team leaders and monitor their execution.
2. Operations & Supervision
   • Oversee day-to-day workshops and site production activities across all trades.
   • Ensure technical drawings and project specifications are properly executed.
   • Manage installations on-site in coordination with project and site teams.
3. Administrative Tasks
   • Maintain production records, time logs, and material usage reports.
   • Issue daily/weekly production status reports to management and project teams.
   • Ensure all production documentation (e.g., work orders, approvals, delivery notes) is accurate and up to date.
   • Support documentation related to procurement requests and vendor coordination.
4. Resource Management
   • Arrange required manpower, tools, and materials for all ongoing and upcoming projects.
   • Coordinate with procurement for material sourcing and timely delivery.
   • Manage subcontractors and third-party suppliers when required.
5. Team & Workflow Management
   • Monitor productivity and address performance or quality issues.
   • Ensure proper allocation and utilization of resources across projects.
   • Lead, motivate, and guide supervisors and trade specialists (carpenters, welders, painters, electricians, fabricators, etc.).
   • Conduct regular toolbox talks and team briefings.
   • Identify skill gaps and recommend training/upskilling as needed.
6. Quality Control
   • Implement and monitor quality control practices across production stages.
   • Conduct inspections to ensure work meets specifications and standards.
7. Budget Management
   • Monitor production costs and strive for cost-efficiency.
   • Optimize labor allocation and overtime control.
8. Communication & Follow-Ups
   • Conduct regular follow-ups with suppliers, team members, and other departments to ensure smooth workflows.
   • Attend project meetings and report progress, bottlenecks, or urgent needs.
   • Act as a point of contact for production updates and issue resolution.
9. Reporting & Documentation
   • Prepare daily, weekly, and monthly reports covering production progress, manpower utilization, material status, and overall project health.
   • Track KPIs related to efficiency, quality, and cost.
   • Escalate critical issues to Manager with recommended action plans.
10. Health & Safety Compliance
    • Enforce health and safety regulations in workshop and site production areas.
    • Report and investigate incidents and near-misses.
    • Ensure all team members use PPE and follow safe working practices.

Experience & Education

Number of years of Experience: 5-7 years of experience in production management within exhibitions, events, or interior fit-out industries

Certification:

Education: Graduate

Languages: Arabic, English and Hindi

Systems & Skills

• Technical & Functional Skills
• Strong leadership and team management skills.
• Ability to multitask and work under tight deadlines.
• Proficient in MS Office, especially Excel and Word, for reports and scheduling.
• Familiarity with AutoCAD or other drawing review tools is a plus.
• Effective communication, problem-solving, and decision-making abilities.
• Time Management
• Result oriented
• Adaptability & Flexibility
• Critical Thinking and Problem Solving

General Obligations towards Health, Safety and Environment

• You will correctly use machinery, appliances, tools, transport, and all equipment issued by the company.
• You will correctly use personal protective equipment supplied by the company.
• You will not remove any safety devices for any machinery or installations.
• You will perform all tasks set forth by safety and environmental regulations and thus cooperate with Electra to ensure a working environment and condition that do not pose any risks in terms of health, safety and environment to others.