Operations Manager - Private Christian School (part time)

Operations Manager

Location: Evergreen Christian Academy, Greenville, NC

Job Type: Part-time, 3 days/week on-site

Position Overview:

Evergreen Christian Academy is seeking a dedicated and organized Operations Manager to support daily operations at our private Christian school. This individual will play a key role in maintaining the smooth functioning of our campus by overseeing various administrative tasks, student documentation, and facility operations. The position requires someone who is proactive, detail-oriented, and committed to ensuring a safe, organized, and welcoming environment for both students and staff.

Key Responsibilities:

1. Bookkeeping & Financial Administration

• Process and maintain accurate family payments, tuition records, and accounts.
• Assist in generating and tracking receipts for tuition and other fees.
• Work to ensure financial documentation is up-to-date and accurate.

2. Admissions & Enrollment Management

• Create and execute a processes for documentation and admission.
• Oversee the enrollment process for new and returning students.
• Communicate with prospective families, schedule tours, and answer inquiries regarding enrollment procedures.
• Assist with family interviews.
• Ensure that all required admission forms and documentation are completed, including immunization records and other compliance documents.

3. Student Documentation & Records Management

• Maintain accurate, up-to-date student files, including immunization records, attendance, payments, and other required forms.
• Ensure compliance with state and federal regulations regarding student record-keeping.
• Coordinate the certification and endorsement process for students applying for Opportunity Scholarships.

4. Administration of Medication & Injury Reporting

• Administer prescribed medications to students per authorized guidelines.
• Maintain accurate records of medication administration and student injuries.
• Complete and submit injury reports as necessary, ensuring proper documentation and follow-up.

5. Facilities Management

• Serve as a secondary point of contact for our host church, and relay any building needs or requirements to their primary point of contact.
• Assist the Safety Officer in coordinating emergency preparedness drills (fire drills, tornado warnings, critical incidents).
• Assist with immediate response to minor injuries (e.g., nosebleeds) and ensure proper hygiene practices, including disinfecting areas as needed.
• Follow school protocols for handling student health emergencies, providing first aid, and notifying appropriate parties.

6. Communication & Email Management

• Serve as the primary point of contact for school-related inquiries via email.
• Respond promptly to emails regarding student matters, administrative questions, and general inquiries.
• Communicate effectively with parents, staff, and students in a professional and friendly manner.

Qualifications:

• High school diploma or equivalent; additional education or certifications in administrative support, bookkeeping, or related fields is preferred.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication skills, both verbal and written.
• Experience in bookkeeping or financial administration preferred.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of health and safety protocols, including medication administration and emergency procedures.
• Ability to work independently and as part of a team.
• CPR/AED and First Aid certification (or willingness to obtain).
• A background check is required for this position.

Physical Requirements:

• Ability to move around the school campus, including lifting, standing, and walking for extended periods.
• Ability to assist in emergency drills and manage minor injuries.
• Ability to clean and disinfect areas as needed.

Additional Information:

• This position is part-time, with hours of work scheduled for three days (Tuesday, Wednesday, Thursday) 8:00am-2:30pm.
• Some remote work required on Mondays and Fridays, as needed.

How to Apply: Please send your resume, a cover letter, and references to admin@ecagreenville.com. We look forward to hearing from candidates who are passionate about supporting a Christ-centered educational environment. Please review our and submit a signed copy with your resume, cover letter, and references.

This role is crucial in maintaining a safe, organized, and supportive learning environment, aligning with the values and mission of our school. The Operations Manager will be an integral part of our community, helping ensure the academic, administrative, and safety needs of our students and staff are met every day.

Job Type: Part-time

Pay: $22.00 - $24.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: In person