Operations & Marketing Coordinator | Part-Time Hybrid | Long Beach CA

About Pacific Business Partners:

Pacific Business Partners is a consulting firm that supports business owners through every stage of their journey—from startup to growth and exit strategy. Our clients rely on us to help operate key parts of their businesses.

Many entrepreneurs are passionate about what they do but lack clear structure, financial visibility, or strategic direction. Our approach is holistic: we listen, ask the right questions, and develop strategies aligned with each client’s mission, values, and long-term goals. Simply put—we solve problems.

We are a small, high-performance team that values integrity, initiative, and people-first professionalism. We take our work seriously and have fun doing it.

About the Role:

Are you a go-getter who loves wearing multiple hats? Do you geek out on checklists, love creating content, and feel at home in a fast-paced, purpose-driven environment? If you are organized, resourceful, tech-savvy, and a natural connector — we want to meet you.

Pacific Business Partners is seeking a part-time Operations & Marketing Coordinator to join our growing team. This hybrid position is based in Long Beach, CA and requires regular in-person availability — especially for team meetings, client-facing tasks, and time with the founder and department directors. This is not a fully remote role.

This is a blended role: part coordinator, part marketing support, part right-hand administrative partner. You will work directly with the founder and leadership team to keep projects moving, communications on point, and our brand showing up consistently across channels.

If you thrive in an environment where no two days are exactly the same, and you take pride in the details that make everything run smoothly — this role was made for you.

Primary Responsibilities:Administrative & Executive Support

• Manage scheduling, calendar coordination, and email correspondence on behalf of the founder
• Take detailed meeting notes and follow up on action items (your opinions and ideas are welcomed!)
• Prepare travel itineraries, agendas, and correspondence for internal and external meetings
• Attend off-site client meetings and events with the CEO as needed
• Support document management: scanning, organizing digital and physical files, and maintaining Google Drive
• Draft letters, proposals, and other professional correspondence
• Perform data entry and records management across platforms

Marketing & Content Coordination

• Assist in coordinating social media content calendars and posting schedules
• Design graphics and supporting visuals using Canva for social media, email, and print materials
• Support email marketing campaign coordination through platforms such as Mailchimp or GoHighLevel
• Help manage directory listings, partner onboarding logistics, and community promotions
• Assist with small writing assignments including captions, newsletters, and promotional copy
• Monitor content performance and compile basic marketing reports

Operations & Project Coordination

• Track project timelines and manage task lists across teams using Monday.com or similar tools
• Coordinate with contractors, vendors, and external partners on deliverables and deadlines
• Support light bookkeeping tasks including data entry, invoice tracking, accounts payable recording, and client payment logging in QuickBooks
• Assist with payroll-related data entry and administrative processing as needed
• Identify process gaps and proactively suggest improvements
• Support general operations to keep the business organized, on track, and running at its best

Qualifications:

Required

• Minimum 2 years of administrative, coordinator, or operations experience
• Excellent written and verbal communication skills — clear, professional, and warm in tone
• Strong organizational skills with outstanding attention to detail
• Ability to manage multiple projects and priorities simultaneously without dropping the ball
• Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)
• Experience with Canva or similar design tools
• Comfortable with PC and Mac platforms
• Customer service mindset and professional presence in client-facing settings
• Reliable, resourceful, and proactive — you do not wait to be told twice
• Ability to commute to Long Beach, CA regularly (hybrid schedule)

Preferred

• Experience with QuickBooks Online (light bookkeeping, data entry, or A/P recording)
• Familiarity with GoHighLevel, Slack, or Mailchimp
• Social media content management experience (Instagram, Facebook)
• Experience supporting an executive or founder in a fast-paced environment
• Associate's or Bachelor's degree in Business, Marketing, Communications, or related field

Tech Stack:

You will work across the following platforms — prior experience is a plus, and a willingness to learn is a must:

• Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)
• Slack — internal team communication
• GoHighLevel — CRM and marketing automation
• QuickBooks Online — light bookkeeping support
• Canva — content design and marketing materials
• Monday.com — project and task management
• Mailchimp — email marketing coordination

Pacific Business Partners Leadership Principles:
As a company, we're committed to living these Principles every day. Here's how we support our mission to be the best place to work globally.

• We are trustworthy, transparent, and honest
• We love character, authenticity, and integrity.
• We always raise the bar
• Excellence is our norm; we get better through endeavor, curiosity, and speed.
• We collectively bring solutions
• We love debate, but collaborating to solve problems for ourselves and our customers is everyone’s responsibility.
• We care, are kind, courteous, and respectful
• We will not tolerate rudeness.
• We reject biased behaviour and discrimination
• We seek to understand biases in all forms. We call out biases and discrimination when observed and take action where responsible.
• We Are Inclusive Of Different Voices, Perspectives, And Experience
• Diversity and inclusion are never done, but we are passionate in their pursuit.
• We are one Pacific Business Partners, with no silos
• We share goals and accountability; we and actively seek information and expertise; we make time for our peers.
• We deliver on our commitments, and professional goals
• With one voice and shared accountability.
• We put the client at the heart of everything we do
• We listen to, anticipate, and exceed client needs, adapting as they evolve.

Equal Opportunity Statement:
Pacific Business Partners recognizes that a diverse workforce enhances the organization in many ways. We are committed to providing equal employment opportunities that foster diversity and meaningful experiences. Pacific Business Partners, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

Compensation & Benefits

• Starting pay: $20.00 per hour
• Hours: 20 hours per week (with potential for growth)
• Flexible schedule with hybrid work arrangement
• Paid time off
• 401(k) eligibility
• Professional development support
• Wellness Fridays — our office observes a weekly wellness day (office closed)
• A collaborative, high-integrity team culture where your ideas matter

To Apply:

This is a part-time, hybrid W-2 position based in Long Beach, CA. Regular in-person availability is required — candidates must be able to commute to Long Beach regularly. This position is not fully remote.

To be considered, please submit:

• A current resume
• A 2–3 paragraph cover letter expressing why you are the right fit for this role

Applications submitted without a cover letter will not be reviewed.

Absolutely no recruiters.

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: No less than 20.0 per week

Benefits:

• 401(k)
• Flexible schedule
• Paid time off
• Professional development assistance

Experience:

• Bookkeeping: 2 years (Preferred)
• office support: 2 years (Preferred)
• Marketing: 2 years (Preferred)

Ability to Commute:

• Long Beach, CA 90803 (Required)

Work Location: Hybrid remote in Long Beach, CA 90803