Operations Office Manager – Beauty School (Part-Time)

Operations Office Manager – Beauty School (Part-Time)

We are a New York State licensed esthetics school in Centereach, NY seeking a highly organized, tech-savvy, and dependable Operations Office Manager to oversee the daily operations of the school. This is NOT an entry-level reception role. This person is responsible for ensuring the school runs efficiently, staff are held accountable, and day-to-day issues are handled without constant escalation to ownership.

The ideal candidate is calm, direct, organized to the point of obsession, comfortable enforcing rules, and not interested in workplace drama or chit-chat.

Responsibilities

• Oversee daily school operations and maintain an organized, structured environment

• Serve as the main point of contact for staff and student issues

• Manage staff scheduling, attendance, lateness, and call-out coverage

• Hold staff accountable to school policies and procedures

• Document and address disciplinary situations; partner with ownership on warnings and termination decisions

• Handle minor student issues, complaints, attendance, and dress code enforcement

• Assist with student administrative processes, including SAP tracking and withdrawal documentation

• Maintain accurate, audit-ready records and support BPSS compliance

• Troubleshoot basic technical issues independently (computers, printers, logins, software)

• Learn and manage internal systems including Airtable, GoHighLevel, QuickBooks, and OnlineSMART

• Assist with basic marketing execution (creating flyers in Canva, supporting Google Ads updates, scheduling content)

• Provide ownership with one organized daily summary instead of constant interruptions

Schedule

• Monday–Friday, 9:00 AM – 2:00 PM (25 hours/week)

• One rotating evening per week, 5:30 PM – 8:30 PM (alternating between esthetics evening class days and night program days)

• During the first 2–3 week training period, additional evening hours may be scheduled

Qualifications (Required)

• Strong organizational and time management skills

• Highly comfortable with technology and learning new systems quickly

• Ability to troubleshoot basic tech issues independently before escalating

• Confident managing staff and enforcing policies

• Professional, direct, and solution-oriented communication style

• Ability to work independently and make decisions without constant guidance

• Reliable, honest, and discreet

Preferred (Not Required)

• Associate's degree or equivalent professional experience

• Esthetician or Cosmetology license (a plus, not required – allows occasional instructor coverage)

• Experience in a school, medical/dental office, or other regulated environment (a plus, not required)

• Familiarity with BPSS or willingness to learn quickly

• Experience with Canva, Google Ads, scheduling tools, or compliance systems

Compensation

• $30/hour during the 2–3 week training period

• $35/hour after training, based on demonstrated ability to run daily operations independently

Important Notes

This is not a chatty, casual office role. We are looking for someone who can take ownership of daily operations, reduce the need for constant oversight, and keep the school running smoothly so ownership can focus on growth, marketing, and bigger-picture work. If you enjoy office gossip, drama, or constant chit-chat, this is not the right position for you.

How to Apply

Please submit your resume along with a brief note explaining your experience managing operations, holding staff accountable, and working with technology.

Pay: $30.00 - $35.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• How comfortable are you troubleshooting basic technology on your own (computers, printers, software, logins) before asking for help? Please give a brief example.
• Briefly describe a time you had to hold a staff member accountable, enforce a policy, or have a difficult conversation. How did you handle it?

Experience:

• office management or operations: 3 years (Required)

Shift availability:

• Day Shift (Required)
• Night Shift (Preferred)

Ability to Commute:

• Centereach, NY 11720 (Required)

Work Location: In person