Operations: Sales and Purchasing Management Coordinator

Arctic Fisheries Ltd. – Buffalo, NY (In Office)

Arctic Fisheries is a fast-moving importer and distributor of frozen seafood serving food-service distributors across the United States.

We are looking for someone who likes keeping things accurate, organized, and moving. This role supports sales, purchasing, accounting, and third-party warehouse operations. It is hands-on and detail-driven.

If you are the type of person who double-checks numbers, catches mistakes, and takes pride in clean, accurate work, you’ll do well here.

What You’ll Be Responsible For:

Order & Sales Support

• Enter and review customer orders in our ERP system
• Confirm pricing and product details are correct
• Communicate with sales representatives when orders need clarification
• Help track promotions and special pricing
• Coordination of third-party platforms for sales (and purchasing)

Purchasing & Receiving Support

• Enter and maintain purchase orders
• Receive inventory accurately in the ERP system
• Reconcile discrepancies between warehouse receipts and purchase orders
• Help monitor aging inventory and cost accuracy

Billing & Accounting Coordination

• Assist with invoice review and credit memos
• Support documentation for customer deductions and disputes
• Work closely with accounting to ensure billing accuracy
• Assist with collections management

Shipping & Logistics Support

• Coordinate outbound shipments
• Validate freight details
• Ensure required paperwork is complete

What You Should Bring:

• Strong working knowledge of Excel (pivot tables, VLOOKUP/XLOOKUP, formulas)
• Comfort working in ERP systems
• Comfort working with Power BI
• Strong attention to detail
• Clear communication skills
• Ability to manage multiple tasks without losing accuracy

2–5 years of operational, administrative, or order-processing experience preferred.

This is an in-office role. We value people who want to be part of a team and take ownership of their work.

Job Type: Full-time

Pay: $40,000.00 - $46,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account

Education:

• Associate (Required)

Experience:

• Office work: 2 years (Required)

Ability to Commute:

• Buffalo, NY 14225 (Required)

Work Location: In person