Operations Support Officer

About BEEAH

BEEAH is pioneering sustainability and inspiring innovation to empower humanity’s future. Through innovation, full-circle resource management, and digital transformation, BEEAH is addressing environmental challenges, deploying the latest technologies, and creating the roadmap for a smart and sustainable future. Renowned for groundbreaking environmental innovations and smart solutions, BEEAH operates across the United Arab Emirates, the Kingdom of Saudi Arabia, and Egypt, to create a better tomorrow for all.

Job Description:

We are currently seeking a highly motivated and organized Operation Support Officer to join our BEEAH Abu Dhabi team. This role is responsible for carrying out the administrative duties, providing administrative support and maintaining the operations data.

Key Responsibilities:

• Ensure Vehicle availability for executing the Waste Collection and related activities.
• Create and maintain the documentation and take care of the arrangements required for
• permits to work, clean, and collect waste.
• Prepare the Monthly Manpower list, as per the work plan and provide to Coordinators at the beginning of the month.
• Prepare & upload the overtime planning data at the beginning of each month.
• Upload actual overtime data to the OT portal at the end of each month.
• Submit the OT data (both plan and actual) to the HR department for validation and records.
• Maintain the daily attendance of the entire operations team and ensure current and past data are available all the time in records.
• Maintain the shift Schedules of operations employees in the attendance system.
• Submit the Monthly attendance to the HR department for payroll processing, after obtaining necessary approvals.
• Create purchase requests (PR) and service requests for materials and services required for operations and create goods received notes (GRN) after receiving the requested items, in SAP.
• Prepare the Leave Request, Passport release, Rejoining, Resignation, and Clearance form etc. for Labours, Team Leaders & Drivers etc. and submit to HR after approval from the Operations Manager.
• Maintain employee master data for all operation staff and update employee movement on daily basis (New Joiner, Resignation, Termination etc.)
• Prepare disciplinary action request forms and submit them to HR after approval of Operations Manager.
• Coordinate and ensure timely completion of the performance evaluation process of all workmen working under the operations department.
• Schedule and arrange for meetings as advised by the Operations Manager and Prepare Minutes of Meetings.
• Preparing daily/weekly/monthly reports related to operations as required by the Operations Manager.
• Preparing the operations related reports for submission as advised by the Operations Manager.
• Maintaining and archiving files related to Operations.
• Receive the Traffic fines & accident deductions data from the Fleet team and submit it to HR/Finance.
• Assisting the operations supervisors in Attendance & leave Management in the attendance system & SAP.
• Assist the Operations Manager in other administrative duties as and when necessary.

Qualifications and Experience:

• Bachelor’s Degree / Diploma in any discipline
• Certification / Diploma in office administration will be an added advantage. 1 – 3 years of experience as Administrator / Document controller / Secretarial role.
• Waste Management / Facilities Management Industry experience will be an added advantage.

Skills:

• Intermediate Verbal and written Communication skills in English.
• MS-Office (Word, Excel & PPT).
• SAP (Procurement, Finance Module).
• Good oral and written Communication skills in English.
• Knowledge of Arabic will be a plus.
• Knowledge of Hindi / Urdu will be a plus.
• Administrative Skills.
• Archiving of documents.
• Willingness to interact with workers & drivers.