OPS Court Clerk

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Office of Professional Standards (O.P.S) Police Court Clerk

JOB SUMMARY

This position is responsible for providing clerical and crime analyst support for the Criminal Investigation Unit.

MAJOR DUTIES
Directs the day-to-day administrative operations of the Office of Professional Standards, including assisting with
maintaining/recording code enforcement complaints, parking enforcement issues and records management
operations.
Answers telephone; processes routine and emergency radio traffic.
Ensures that court dockets are complete and that citations are filed properly.
Taking Citizen Complaints and routing them to the appropriate supervisor.
Compiles regular reports.
Types and processes warrants.
Enters dispositions on criminal cases and drivers’ histories.
Orders office supplies.
Directs the maintenance of office equipment.
Assist with facilitating Municipal Court during court operations.
General Office work as assigned.
Perform related duties.

KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of municipal court operations and procedures
Knowledge of job-related legal documents.
Knowledge of computers and job-related software programs.
Knowledge of modern office practices.
Skill in the analysis of problems and the development and implementation of
solutions.
Skill in the preparation of clear and precise administrative reports.
Skills in oral and written communication

SUPERVISORY CONTROLS
The Asst. Chief of Police or his/her designee assigns work in terms of general instructions. The Asst. Chief of Police will
spot-check completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES
Guidelines include GCIC and NCIC rules and regulations, the Georgia Traffic Code, Port Wentworth City Ordinances,
bond procedures, Police Department Policy, and the Port Wentworth Human Resources handbook. These guidelines
require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK
The work consists of varied administrative duties. Frequent interruptions contribute to the complexity of the
position.The purpose of this position is to manage the day-to-day operations of the Office of Professional Standards and to
assist with the administrative functions of the Police Department. Success in this position contributes to the
efficiency and effectiveness of the Office of Professional Standards, court and Police Department operations

CONTACTS
Contacts are typically with co-workers, other city employees, judges, attorneys, defendants, and members of
the general public.
Contacts are typically to provide services; to give or exchange information; to resolve problems; to motivate or
influence people; or to justify, defend or negotiate matters.

PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while intermittently sitting, standing, or stooping. The employee occasionally
lifts light and heavy objects and climbs ladders.
The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.

MINIMUM QUALIFICATIONS
Knowledge and level of competency are commonly associated with completion of specialized training in the field
of work, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually
associated with the completion of an apprenticeship/internship or having had a similar position for one to two
years. Possession of or ability to readily obtain GCIC/NCIC certification.