PA to Owner (Emirati Family Office)

Job Purpose

We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive executive and personal support to an Emirati Owner.

This role requires a high level of trust, confidentiality, and adaptability, combining business, personal, and household management responsibilities, along with oversight of PRO and regulatory matters.

The ideal candidate will be detail-oriented, resourceful, and experienced in managing both corporate and private environments, including coordination of domestic staff and government-related processes.

Key Responsibilities

1. Executive & Personal Support

• Provide direct administrative and personal support to the Owner on a daily basis
• Manage complex calendars, appointments, and scheduling across business and personal commitments
• Handle confidential correspondence, emails, and documentation with the highest level of discretion
• Organize travel arrangements, including flights, accommodation, visas, and itineraries
• Maintain and organize confidential files, records, and documentation

2. Communication & Coordination

• Act as the primary point of contact between the Owner and internal/external stakeholders
• Coordinate follow-ups on key actions, ensuring timely execution of directives
• Liaise with senior management and ensure alignment with the Owner’s priorities
• Draft professional communications on behalf of the Owner

3. Household & Domestic Staff Management

• Oversee and manage all domestic workers within the household
• Prepare schedules, duty rosters, and task allocations for household staff
• Handle HR-related responsibilities for domestic workers, including:
• Payroll management
• Leave tracking and approvals
• Attendance monitoring
• Ensure smooth day-to-day household operations

4. PRO & Government Liaison Responsibilities

• Manage all government-related processes, including:
• Visa applications and renewals
• Emirates ID processing
• Immigration and labor-related documentation
• Trade license renewals and company documentation
• Liaise with government authorities, regulators, and external service providers
• Ensure compliance with UAE laws, regulations, and corporate requirements
• Prepare and submit regulatory filings and maintain proper documentation
• Track deadlines and ensure timely completion of all compliance-related activities

5. Corporate Governance & Compliance Support

• Support in maintaining compliance with corporate governance requirements
• Monitor regulatory changes and ensure adherence to applicable laws
• Maintain accurate records of licenses, permits, and legal documentation
• Act as a liaison between stakeholders, regulatory bodies, and management when required

6. Administrative & Office Management

• Maintain filing systems (digital and physical) and databases
• Ensure proper documentation and record-keeping standards
• Assist in improving administrative processes and operational efficiency

Qualifications & Experience

• Bachelor’s degree in Business Administration or a related field
• Minimum 4–7 years of experience as a Personal Assistant / Executive Assistant
• Experience supporting senior executives, family offices, or high-net-worth individuals preferred
• Prior experience handling domestic staff management and PRO activities is highly desirable

Skills & Competencies

• Strong organizational and multitasking abilities
• High level of discretion and confidentiality
• Excellent communication and interpersonal skills
• Familiarity with UAE government procedures and regulatory processes
• Ability to manage both corporate and personal environments seamlessly
• Proactive, detail-oriented, and solution-driven mindset

What We’re Looking For

• Someone who can operate with trust, professionalism, and ownership
• Comfortable working in a fast-paced, high-responsibility environment
• Able to balance business priorities with personal and household needs