Parish Administrator

Parish Administrator Job Description

Title: Parish Administrator

Reports to: Rector, Sherwood Episcopal Church

Hours: 19 hours/week Schedule to be determined in collaboration with the Rector but there is an expectation that position will maintain weekly office hours.

Compensation: $18-20/hour, depending on experience and qualifications

Status: Regular Part-time, Non-exempt

Position Summary

1. Under the supervision of the Rector, the Parish Administrator provides communication support to the staff, congregation, and committees, to support the ministries and mission of Sherwood Episcopal Church. This work includes but is not limited to communications within and outside of the parish, including Sherwood’s Clean Water Project, data and records management, phone and email support, supplies and inventory management, managing use of church space by parish and outside groups, supporting church ministries and committees and collaborating with volunteers. The Parish Administrator will be a resource person for both members and non-members, and a welcoming and responsive presence on our church campus.

Essential Duties

Communication and Information Management

1. Prepare and print weekly bulletins for Sunday and special services (Holy Week/Easter/Christmas) funerals, weddings, and other events.

2. Manage/update/design the church’s online presence (website, Facebook pages, and YouTube, etc.), distribution of weekly e-newsletter, other e-news announcements, articles, mailers, etc. in collaboration with Rector and volunteers.

3. Support the Treasurer in maintaining records of all money received through offering or other sources. Record weekly contributions into Servant Keeper (parish records system), Make bank deposits weekly of contributions. and update the Treasurer of amounts and distribution.

4. Maintain parish records, including financial, membership, diocesan, physical plant, and other operational data, keeping them up-to-date and accurate.

5. Maintains contributions to the church, mails quarterly statements to parishioners.

6. Produce reports, directories, and other documents from Servant Keeper (parish records system) under the direction of the Rector, vestry, and committee leadership.

7. In collaboration with the Rector, assist in coordinating the parish calendar to facilitate building use by internal and authorized external groups.

Liturgy Support

1. Prepare flower donations information and coordinate the worship ministry schedule.

2. Provide assistance with tracking the liturgical calendar and planning for church events, as needed.

Administrative Support

1. Provide a welcoming and professional presence.

2. Respond to requests for information and resources via mail, email, telephone, and in-person visits.

3. Provide administrative support to the Rector and assist in providing administrative support to the vestry and committees, including posting minutes, making document copies, and sending out mailings.

4. Place orders for supplies and equipment as authorized.

5. Organize workflow and maintain a tidy and usable office environment.

6. Coordinate with vendors as delegated by Rector, Wardens, and Vestry.

7. Maintain or oversee the maintenance of all office equipment.

8. Schedules piano tuning as needed.

Note: This description is not intended to include all responsibilities, as additional duties may be assigned and existing duties may be adjusted at any time.

Knowledge, Skills and Abilities:

1. Strong proficiency in MS Suite (Word, Excel, Power Point etc.), Google Doc, Google Sheets, OneDrive, and Constant Contact is essential.

2. Strong written and verbal communication skills to include grammar and proofreading skills.

3. Attention to detail, ability to multitask and problem solve.

4. Ability to effectively manage and prioritize workload.

5. Ability to always maintain confidentiality.

6. Basic knowledge of invoice and purchase order transactions.

7. Knowledge of supplies procurement, including the ability to research vendor prices and negotiate costs.

8. Welcoming disposition, willingness to accept and serve all who come to Sherwood.

9. Must be able to lift 20 pounds.

10. Must pass background investigation to comply with church requirements.

Qualifications

· Minimum 3 years of office experience, including communications, is required. (see computer, and social media expectations above.)

· General accounting/bookkeeping skills.

· Experience in a church or other ministry setting is preferred.

• A bachelor’s degree is preferred, but a minimum of a high school diploma is required.

To apply, send a resume and a cover letter to sherwoodrector@gmail.com.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 19 per week

Work Location: In person