Parks and Facilities Operations Assistant Manager

Performs mid-level supervisory work. Works under limited supervision, with considerable latitude for the use of initiative and independent judgement. Plans, directs, and reviews the work of the Parks and Facilities Operations crews who perform a variety of semiskilled and skilled work in the operation, maintenance, and repair of the Parks and City's facilities (including pools and splash pad) and related equipment. Responsible for managing Facilities staff and serves as a technical advisor on repairs that are to be outsourced to outside vendors. Oversees the work performed by outside vendors such as but not limited to HVAC, roof, plumbing, electrical, fire protection, etc.

Essential Duties & Required Qualifications

• Manages the Facilities Operations staff and assigned Parks Operations staff.
• Serves as the Parks and Facilities Operations Manager in the absence of the Manager.
• Supervisory work includes the selection of staff, establishing goals and tasks, monitoring and scheduling daily work, and conducting performance appraisals.
• Utilizes software to create and assign work orders / tasks and to create necessary reports.
• Trains team members, rewards and disciplines them, and addresses complaints and resolves problems.
• Oversee the City’s auction program. Post all surplus items on the auction website. Monitors sold items including but not limited to, verifying payments, delivering vehicle titles, and the execution of required paperwork needed.
• Responsible for administering the City’s key system; keeps key inventory organized and secure.
• Oversee and participates in park and city facility related maintenance and construction projects.
• Identifies, coordinates, and evaluates projects, orders materials and supplies, and assists with securing bids for services and commodities.
• Confers with surveyors, contractors, and government agencies (and their representatives) relating to environmental and operational activities and compliance issues.
• Represents the City at public meetings, makes presentations to staff, public interest groups, the Parks and Recreation Advisory Board, and City Council, as needed.
• Completes inspections and repairs of all irrigation systems, controllers, and software.
• Knowledge of current federal, state and local regulations that impact maintenance.
• Oversees duties involve the repair of large and small pumps, filters, motors, and chemical feeders, and the routine service, maintenance, and repair work on plumbing and electrical components related to aquatics facilities. Work involves trades construction work (electrical, plumbing, painting, concrete, welding, etc.).
• Provides deployment of staff and / or vendors for repairs, renovation, maintenance, and janitorial services of all City facilities.
• Plans, directs, and administers functional and operational management for the maintenance division, along with maintenance and inspection programs to include all park and recreation facilities including, park buildings, swimming pool, water splash parks and splashpads, playgrounds, athletic fields and maintenance equipment, and facilities.
• Assists with the planning, logistics, staffing, set up, and tear down of special events.
• Ensures that materials, tools, and equipment are taken to the job site in an efficient and orderly manner and that tools and equipment are maintained in safe and working condition.
• Plans, organizes, and assigns work of team members and contractors engaged in grounds and facility maintenance and other facilities and coaches team members in the areas of compliance, technical, safety and supervisory training.
• Enforces City rules, policies, and special directives.
• Completes inspection of assigned work areas to ensure work is performed to departmental standards and specifications. Completes final inspections and review the staff’s work at conclusion of landscaping and refurbishment projects.
• Directs, monitors, and refines preventative maintenance and asset replacement programs, including coordination of repair and replacement of vehicles and equipment used in parks maintenance work.
• Responds to citizens, agency, and / or commission complaints and requests for information.
• Prepares requisitions and completes purchases of materials and supplies in accordance with City and department standards such as preparation of plans and specifications for contracts, agreements, the purchase of equipment, and requests for proposals for projects and studies.
• Requests, conducts, and completes maintenance and labor trade contracts and professional services agreements with third parties.
• Estimates labor and material costs for planned work and verify estimates supplied by contractors.
• Maintains records of work performed and supplies used and prepares written reports as required to oversee maintenance sections.
• Participate in budget preparation and administration.
• Knowledge of modern methods, materials, equipment, and tools used in the planting, cultivating, propagating, fertilizing, and trimming of trees, shrubs, flowers, and lawns.
• Maintains an on-call status for emergencies and as necessary, and works occasional weekends, holidays and evenings.
• Provides deployment of staff and / or vendors for repairs, renovation, maintenance, and janitorial services of all City facilities.
• Performs other duties as assigned.

• High School diploma or equivalent.
• Minimum of three years of full-time experience related to facilities maintenance.
• Minimum of two years supervisory experience.

• Valid Commercial Class A Driver’s License from any U.S. state, with the ability to obtain a Texas driver’s license within 90-days of hire, per state law.
• Pesticide Applicator License, or the ability to obtain it within six months of employment.
• Certified Pool Operators certification, or the ability to obtain it within six months of employment.
• State of Texas Licensed Irrigator, or the ability to obtain it within one year of employment.
• Active / current HVAC certification preferred.

• Associates degree from an accredited institution with major coursework related to management or landscaping and maintenance.
• Five or more years of related experience.
• Three or more years of supervisory experience.
• One or more years of experience working with arboricultural and horticultural best practices.
• Experience working for a government entity such as a City, County, or a State agency.

Knowledge, Skills & Abilities

• Ability to communicate effectively both verbally and in writing.
• Ability to follow detailed verbal and written instructions.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to communicate with other employees and the general public in a courteous and diplomatic manner.
• Skill in handling multiple tasks and prioritizing.
• Analyze situations and adopt quick, effect, and reasonable courses of action.
• Ability to work hours other than the regular daytime schedule such as shift work, on call, or emergency response situations (i.e., early-mornings, afternoons, evenings, and late-nights shifts, weekends).
• Must be able to wear city provided uniform and city issued personal protective equipment, steeltoed leather boots, gloves, eye protection, head protection, safety vest, and ear protection.
• Must be able to follow safety procedures and usage of safety equipment to ensure personal, public, and personnel safety.
• Knowledge of Methods and techniques of scheduling work assignments; methods and techniques for record keeping and report preparation and writing with proper punctuation, spelling and grammar.
• Skill in operating assigned equipment tools and vehicles safely.
• Skill in directing the activities of a complex and diverse organization.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Ability to plan strategically.
• Ability to plan and schedule operations.
• Ability to develop and maintain effective working relationships with City employees, the public, elected officials, and boards and commissions.

Physical Demands & Additional Information

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle and feel items, reach with hands and arms, climb or balance, stoop, kneel, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Must occasionally lift and/or move up to 100 pounds and push, pull, drag up to 150 pounds. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be considered to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; extreme cold and extreme heat. The noise level in the work environment is usually moderate, but occasionally loud.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.

Job offer and continuation of employment with the City of Leander is contingent upon:

• Proof of education, certification(s) and experience as listed on the employment application based on the job posting requirements.
• Satisfactory results from a pre-employment criminal history background and driving record check.
• Legal authorization to work in the United States without sponsorship. *
• Compliance with the Selective Service Registration for male US citizens and immigrants, who are ages 18-25.

• The City of Leander participates in E-Verify! Information from each new employee’s Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

The City of Leander is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information in employment.

Applicants should communicate requests for disability-related accommodations during the application process to our Human Resources Department at hr@leandertx.gov or 512-528-2708. Deaf and hard of hearing applicants may contact our office via Relay Texas at 7-1-1 or 1-800-735- 2989 (TTY/TDD).

Your well-being and that of your family matters to you, and so it's important to us too. To support you and your loved ones through life's many challenges, we offer our full time employees access to a wide array of benefits including health, dental, vision, life, disability, accident, cancer, flexible spending accounts, health savings accounts, employee assistance, paid holidays, paid sick leave, paid emergency leave, longevity pay, golf course discounts as well as generous retirement and deferred compensation programs and social security participation.

Medical
We offer two types of medical plans (a traditional PPO plan and a high deductible health plan) so that you can choose the one that best fits your needs. The premium you pay is based on which plan you select and who you cover. Covering just yourself? The City currently pays the entire employee-only premium for either plan. Covering qualified dependents in your family? Currently, we'll pay your employee premium and split the remainder of the spouse/child/family premium with you - we pay 60%; you pay 40%. That generous cost share reflects our philosophy that our employees and their families should have the best health care we can afford to provide.

Dental
Dental plans include a DMO option (no cost for employee-only coverage) and two more traditional plans whose premiums are also affordable. You can choose to cover yourself or any qualified dependents and choose which plan best suits your dental needs. Currently, for the DHMO option, we pay the employee premium and split the remainder of the spouse/child/family premiums with you – we pay 50%; you pay 50%. Under the more traditional plans, although we don't pay the entire employee-only premium, we still split the incremental dependent premiums with you 50/50.

Vision
Access to $10 eye exam co-pays and up to $150 frame and contact lens allowances make vision insurance a popular benefit among employees. Cover yourself for just a few bucks a pay period or all of your qualified dependents for not much more.

Life/AD&D
Your basic employee $15,000 term life insurance policy is paid for by the city. Accidental Death & Dismemberment under the plan would pay an additional $15,000 to your beneficiary if you die in an accident. More life insurance coverage is paid for by the City and provided through our Texas Municipal Retirement System (TMRS) program. If that's still not enough coverage, you can purchase more life/AD&D coverage for yourself and your qualified dependents. Over the age of 65? These coverages are subject to an age reduction schedule.

Disability
Both short and long term disability plans which provide up to 60% income replacement are available to purchase at competitive rates.

Accident & Cancer
Need extra coverage for off-the-job medical injuries or a cancer diagnosis? Supplemental plans that pay cash for some of life's most unexpected events are available for purchase.

Flexible Spending Accounts (FSA)
Want to set aside some pre-tax dollars for health care expenses or dependent care expenses? If you select the traditional EPO medical coverage, you can set aside pre-tax money for medical expenses through the City's Section 125 medical FSA plan, which is managed by an outside carrier. You can do the same for dependent day care expenses, regardless of which medical plan you select.

Health Savings Accounts (HSA)
The high deductible health care plan has its own provisions for pre-tax health savings (HSA) so you can set aside money for your qualified health care expenses. The City will add $1000 to your health savings account to get you started each plan year.

Employee Assistance Program
We know that sometimes your needs are much different than a doctor visit or a prescription, so the City pays for a generous employee assistance program through Alliance to help you or any household member with counseling, legal referrals or simply a safe ride home.

Holidays
The City has thirteen designated holidays each year.

Vacation Leave
Most full time, regular employees (excluding firefighters on a 24 hour shift schedule and department heads) accrue 3.69 hours of vacation time each pay period and are eligible to use that time after just six months of employment. The longer you work for the city, the more vacation time you receive, with those accrual rates going up at 4, 9 and 14+ years of service. Never use your vacation time? Don't worry; you can bank up to two times your annual accrued hours before you stop accruing.

Sick Leave
As a full time regular employee (excluding firefighters on a 24 hour shift), you accrue 3.69 hours of sick leave each pay period, which you are eligible to use after your first pay period with the city. You can also continue to build your sick leave balance up to 480 hours for those unexpected emergencies.

Longevity Pay
Regular full-time employees after they've been employed for one year or more are eligible for an annual payout of $5 for every month of City service. So, while that first year $60 check might not seem like a ton of money, that $1500 check (minus taxes of course) for your 25 years of service which is paid around Thanksgiving will likely help you feel very thankful for a little extra cash for Christmas shopping.

Retirement
All regular full-time employees participate in our Texas Municipal Retirement System (TMRS). Your 7% investment each payroll period is matched 2 to 1 by the City and is vested at 5 years. You can retire at age 60 with 5 or more years of service or younger if you have at least 20 years of service. You can also receive service credit for certain types of military service. The City's TMRS plan is one of the most generous retirement plans around.

Deferred Compensation
If saving 7% with a 2 to 1 match through TMRS isn't enough to meet your financial goals, you can stash even more on a pre-tax basis through the City's 457 plan. Start or stop saving at any time – up to $18,000 annually if you're under 50, and up to $24,000 if you're older.

Social Security
City of Leander employees also participate in the social security system under FICA regulations.

Golf Course
We have a gorgeous golf course. Want to learn how to play? As a City employee you can play for 50% off. Check it out!