Parks & Recreation Part-time Clerical/Receptionist

Clerical/Receptionist Part-Time-Thomas Township Parks and Recreation is seeking an organized, professional and courteous individual to provide clerical support for an average of twenty-seven and a half (27.5) hours a week with typical hours of Monday through Friday 8am to 2pm. Hours may be somewhat flexible. This is a union position. Applicant should be proficient with all Microsoft Office programs. Applicant must also have experience interacting positively with the public; have knowledge of basic office machines, and answering a multi-line phone. A high school diploma or G.E.D. and valid Michigan driver’s license are required with preference given to individuals with prior office work experience. Starting wage is $16.50 per hour. This position does not include benefits. Applications are available at 249 North Miller Road, Saginaw, MI 48609 and will be accepted until March 13, 2026 or until the position is filled. You can print an application from our website at www.thomastwp.org. Thomas Township is an E.E.O.

Job Description:

Summary:

Responsible for assisting with the operation of the Parks and Recreation Department including, but not limited to, assisting the public at the counter and by telephone, creating flyers, social media and team selection, handling program registrations, maintaining sports stats and other records, filing, typing, data entry and similar clerical tasks as requested.

Supervision Received:

Work is performed under the general supervision of the Parks and Recreation Director.

Responsibilities and Essential Duties and Functions:

An employee in this position may be called upon to do any or all of the following essential duties: (These examples do not include all duties which the employee may be expected to perform).

1. Manage program registrations for all the various parks and recreation

programs, including creating, preparing and distributing flyers and

promotional tools.

2. Attends all Parks and Recreation Commission meetings and takes

minutes.

3. Works special events such as Haunted Train Ride, Winter Wonderland,

and other events as needed.

4. Maintain records and stats for various parks and recreation programs.

Also, maintain updated mailing lists and handle program mailings.

5. Assist with payroll for seasonal employees, i.e. collect and organize

payroll sheets from all the various programs and providing them to

the Parks Director in a timely manner.

6. Perform reception and counter duties. Receive visitors and telephone

calls, answer routine inquiries and complaints referring them to the

proper authorities as necessary.

7. Type a variety of correspondence and other materials from rough drafts

or according to standardized form.

8. Operate office equipment such as, but not limited to, computer typewriter, calculator, copy machine and fax.

9. Occasionally drives to deliver or pick up items

10. Perform related duties as assigned including helping other office

employees as necessary.

Qualifications an KSAS (Knowledge, Skills and Abilities) for Employment:

All of the following qualifications, KSA’s and duties are essential. An employee in this class, upon appointment, should have the equivalent of the following:

Knowledge of the laws, regulations and policies governing the Parks and

Recreation Department.

Knowledge of Thomas Township and the surrounding areas in order to

research and dispense accurate information to the public.

Skill in the operation of a computer, word processor, calculator,

typewriter, copier and other standard office equipment.

Knowledge of basic office procedures and practices and skill in applying

them in performing general counter duties and maintaining records.

Ability to perform work accurately and maintain confidentiality

regarding Thomas Township information.

Skill in establishing and maintaining effective working relationships with

other employees and the general public.

Ability to use Excel.

Ability to work with numbers to complete job duties #1 and 3.

Ability to communicate effectively to complete job duties #1,4,5, and 7.

Ability to type 45 WPM.

Ability to see well to complete job duties #1-7.

Ability to hear well to complete job duties #1,4 and 7.

Required training and experience include graduation from high school or

equivalent and one year of related experience.

Valid Michigan State driver’s license and safe driving record required.

Pay: From $16.50 per hour

Work Location: In person