Part-Time Accounts Payable / Administrative Assistant (Property Management and Development)

Position Summary:
We are seeking a detail-oriented and dependable Accounts Payable / Administrative Assistant to support our property management and development operations. This role will assist with processing property-related invoices, maintaining accurate financial records, and providing administrative support to ensure smooth day-to-day operations. The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment.

Key Responsibilities:

Accounts Payable Duties:

• Process vendor invoices for multiple properties using AppFolio
• Ensure proper coding of expenses to properties and accounts
• Match invoices to work orders and supporting documentation
• Reconcile vendor statements and follow up on discrepancies
• Communicate with vendors regarding billing, payments, and inquiries
• Maintain accurate and organized financial records within AppFolio
• Assist with month-end and year-end closing tasks

Administrative Duties:

• Provide general administrative support to the property management and development team
• Assist with tracking maintenance requests and related documentation
• Manage digital filing and document organization
• Assist with special projects and other duties as assigned

Qualifications:

• Previous experience in accounts payable, bookkeeping, or property management preferred
• Familiarity with AppFolio strongly preferred (or similar property management software)
• Basic understanding of accounting principles
• Proficiency in Microsoft Office (especially Excel)
• Strong attention to detail and high level of accuracy
• Excellent organizational and time management skills
• Strong communication skills and ability to work independently
• Ability to handle sensitive financial information with confidentiality

Schedule Flexibility:

• Flexible 10–15 hours per week; schedule can be mutually agreed upon. This role is primarily in-office at our DePere, WI location, with the opportunity for hybrid flexibility after an initial onboarding period (60-90 days).

Pay: $23.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in De Pere, WI 54115