Part Time Admin

Job Title: Part-Time Administrative Assistant
Company: Waterloo Outdoor Design Build
Location: Austin, Texas (Central Texas Hill Country)
Hours: Part-Time (approximately 15–25 hours per week)

About Waterloo Outdoor Design Build

Waterloo Outdoor Design Build is a woman-owned, grassroots landscape design and construction company serving Austin and the Central Texas Hill Country since 2009. With over 17 years of experience, the company specializes in custom outdoor living spaces including patios, pergolas, masonry, outdoor kitchens, and landscape remodeling. The team values respect, integrity, and a strong work ethic, ensuring consistent communication and exceptional craftsmanship on every project.

Position Overview

The Part-Time Administrative Assistant supports daily operations, client communication, and project coordination. This role is ideal for a detail-oriented, organized professional who thrives in a collaborative, fast-paced environment and enjoys contributing to a creative, design-focused business.

Key Responsibilities

• Manage incoming calls, emails, and client inquiries with professionalism and warmth
• Schedule client meetings, site visits, and project updates
• Maintain digital and physical filing systems for contracts, invoices, and project documentation
• Assist with bookkeeping tasks such as expense tracking, vendor payments, and QuickBooks entries
• Support project managers with material orders, delivery coordination, and subcontractor communication
• Update and maintain CRM and project management tools
• Prepare proposals, estimates, and client correspondence
• Assist with social media posts, website updates, and marketing materials as needed
• Ensure smooth day-to-day office operations and uphold company standards of organization and communication

Qualifications

• Previous administrative or office management experience (construction, design, or landscaping industry preferred)
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office, Google Workspace, and QuickBooks (or similar accounting software)
• Familiarity with CRM or project management tools (e.g., Buildertrend, Asana, or Trello)
• Self-motivated, dependable, and comfortable working independently
• Positive attitude and commitment to teamwork and integrity

Compensation and Schedule

• Competitive hourly rate based on experience
• Flexible schedule with potential for growth in hours or responsibilities
• Hybrid work options may be available after training period

How to Apply

Send a resume and brief cover letter to mm@waterlooaustin.com with the subject line “Part-Time Admin Application – [Your Name]”.
For questions, contact Marian Mayer at +1 512 731 1529.

Waterloo Outdoor Design Build is an equal opportunity employer committed to fostering a respectful, inclusive workplace.

Pay: $18.00 - $22.00 per hour

Work Location: Hybrid remote in Austin, TX 78758