Part time Administrative Assistant

Job Summary
We are seeking a part time dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your office management, marketing, and social media skills while contributing to a vibrant workplace culture.

Responsibilities

• Managing phone systems with excellent phone etiquette.
• Handle incoming calls, direct inquiries, and provide outstanding customer service support across various channels.
• Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office and Google Workspace tools.
• Perform data entry, maintain filing systems, and ensure accurate record-keeping through meticulous proofreading and organizational skills.
• Assist with bookkeeping tasks using QuickBooks or similar software, including invoicing, expense tracking, and basic financial record management.
• Support office management duties such as supply inventory, filing, photocopying, and maintaining a clean, organized workspace.
• Provide personal assistant support when needed, including calendar management and task prioritization for team members.
• Post and manage social media

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Excellent computer literacy with the ability to learn new software quickly.
• Strong typing skills coupled with meticulous proofreading abilities to ensure error-free documents.
• Experience handling multi-line phone systems and demonstrating professional phone etiquette.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Previous experience in customer service or customer support roles that emphasize communication skills.
• Knowledge of office management procedures including filing systems, data entry, and basic bookkeeping using QuickBooks or similar tools.
• Ability to manage time efficiently in a fast-paced environment while maintaining attention to detail. Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your energy, organization skills, and dedication will help us create a seamless office experience for everyone we serve.
• Any social media business, analytics, or growth experience a plus

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Work Location: Hybrid remote in Tinton Falls, NJ 07724