Part-Time Administrative Assistant

✨ What You’ll Do (A Day in the Life)

As our Administrative Assistant, you’ll be the behind-the-scenes hero helping our communities run smoothly. Your responsibilities will include:

‍ Human Resources & Onboarding

• Support the HR process from start to finish—background checks, onboarding, orientations, and personnel files
• Enter and maintain employee data in Workday
• Assist with employee status changes, Leaves of Absence, and Workers’ Compensation documentation
• Help department leaders track and maintain mandatory training compliance
• Ensure company policies, procedures, and CAPLICO Core Values & Code of Conduct are upheld

Payroll Support

• Assist with payroll-related duties
• Serve as the Payroll Representative when the Business Office Manager is away

Front Office & Administrative Support

• Greet visitors with a smile and direct them where they need to go
• Answer phones, take messages, and assist callers with general information
• Receive, sort, and distribute mail and coordinate shipping services (FedEx, UPS, etc.)
• Order and distribute weekly office supplies
• Jump in on clerical projects and special assignments as needed

What We’re Looking For

We’re searching for someone who is:

• Friendly, professional, and well-organized
• Calm under pressure and adaptable in a fast-paced environment
• Comfortable interacting with residents, families, staff, and visitors
• Tech-savvy with experience using computers, email, spreadsheets, and word processing software
• Able to exercise good judgment and maintain confidentiality

Education & Experience

• High school diploma or equivalent required (Associate Degree in Business or related field preferred)
• Minimum of 2 years of experience in healthcare or business operations

Physical & Work Environment Highlights

• Active role with movement throughout the facility
• Frequent interaction with residents, staff, and visitors
• Ability to lift, push, pull, or move up to 50 pounds
• Must be comfortable working in a healthcare environment and assisting in emergency situations when needed

Why Join Us?

At Maple Meadows and Lakepointe Villa, we’re more than a workplace—we’re a community. You’ll join a team that values compassion, teamwork, integrity, and service, all while supporting residents and employees who rely on us every day.

Interested?
We’d love to meet you! Apply today and become part of a team where your organization skills and heart for service truly matter.