Part-time Administrative Assistant

PART-TIME ADMINISTRATIVE ASSISTANT (Bilingual) — MLC Masonry Inc

Location: Fishkill, NY
Schedule: Part-time, 18–22 hours per week, 3 days/week (No weekends)
Pay: Based on experience
Language: English + Spanish required

About Us

MLC Masonry Inc is a family-owned masonry and construction company serving the Hudson Valley for over 20 years. We take pride in offering high-quality, custom work and excellent customer service before, during, and after every project.

Position Overview

We are looking for a part time reliable, highly organized administrative assistant to manage the day-to-day administrative responsibilities. The successful applicant will have a positive and energetic attitude, a desire to work as efficiently as possible, team player and excellent client-facing communication skills. We are looking for someone who can operate effectively with little to no supervision and be able to manage multiple tasks at once.

MUST have previous experience with QuickBooks and Microsoft Office. MUST be willing to perform some field work duties i.e. dropping off materials for our workers. Previous experience in office management, customer service is preferred.

Experience obtaining town permits is preferred

Part time administrative assistant to work approximately 18-22 hours 3 days per week. No weekends.

Pay may depend on experience

Responsibilities

• Answer phones, emails, and communicate with clients/vendors
• Schedule appointments & follow-ups for estimates
• File and Book Town Permit Applications
• Create estimates and invoices
• Maintain office files, records, and contact lists
• Manage incoming/outgoing mail
• Social media management
• Keep company trucks updated (registrations, inspections, service scheduling)
• Order office and job-site supplies
• Handle vendor bills & payments
• Payroll support
• Order and organize company uniforms

Requirements

✔ Bilingual – English & Spanish (required)
✔ Must know basic construction/masonry terms
✔ QuickBooks experience (required)
✔ Microsoft Office & Google Suite (required)
✔ Must be comfortable doing light field work
✔ Previous customer service or office experience preferred
✔ Must be able to work independently and multitask

Some qualities we are looking for:

• Honesty
• Respectful
• Hardworking
• Creative
• Energetic
• Friendly
• Dependable
• Growth-minded
• Natural leaders
• Sense of humor

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Work Location: In person