Part-Time Administrative Assistant - Public Works

Job Summary
The City of Wheaton is seeking a part-time Administrative Assistant to join our Public Works Department. This role provides advanced administrative and customer service support to the Administrative, Fleet, Forestry, Sewer, and Street Divisions, with a focus on administrative tasks and accounts payable.

Essential Duties and Responsibilities

• Process accounts payable for the Public Works and Finance Departments, including matching receipts with invoices and entering data into Munis.
• Assist the Finance Department with invoices from other departments as needed.
• Manage and respond to Freedom of Information Act (FOIA) requests related to Public Works.
• Support Public Works employee timekeeping and order materials when necessary.
• Serve as a liaison between the Public Works Department and residents by assisting in person, by phone, or through email; provide information or refer inquiries to the appropriate division..
• Post internal job openings.
• Deliver exceptional customer service to promote a positive City image, foster a constructive work environment, and support pride and professionalism in the workplace and community.
• Adhere to all departmental and City safety policies.
• Maintain consistent attendance and punctuality.
• Perform other duties as assigned.

Schedule:

• Approximately 20 hours per week
• Monday - Friday
• No evening, weekends or holidays required

Qualifications

Education and Experience

• Minimum of four (4) years’ experience in an office environment.
• Proficiency with Microsoft Office, recordkeeping, and database management.
• Strong written and verbal communication skills.
• Effective interpersonal skills for working with elected and appointed officials, staff, partner agencies, other governmental units, and the public.
• Ability to manage multiple tasks efficiently and on time.
• Strong teamwork and public interaction skills.
• Ability to develop and maintain positive working relationships.

Physical Requirements

• Ability to sit, type, read, write, hear, and speak for extended periods.
• Ability to bend, kneel, and stoop.
• Ability to lift up to 10 pounds.

Job Type: Part-time

Pay: $21.25 - $26.56 per hour

Work Location: In person