Part-Time Administrative Operations Assistant

Job Summary
Book Law LLP, a distinguished New York City employment law firm, is hiring a part-time (25 Hours) Administrative Operations Assistant who is highly organized and detail-driven to support daily office operations, billing, client intake, and legal administrative tasks.

Responsibilities

Administrative & Office Support

• Monitor communication outlets (phone calls and emails)
• Perform data entry and administrative support
• Copy, scan, bind, and prepare documents
• Provide basic technical support to staff when necessary

Document & File Management

• Format and proofread legal documents
• Maintain organized digital filing systems (NetDocuments)
• Perform matter management (Clio) and file clean-up

Billing & Financial Support

• Perform accounts receivable follow-ups
• Enter attorney time to ensure timely billing when necessary

Client & CRM Management

• Ensure all new contacts and client intakes are entered into systems
• Maintain school contact lists and related time tracking
• Perform contact research as needed

Court & Legal Administrative Support

• Upload court e-filings
• Schedule court dates and related deadlines

Marketing & Events Support

• Coordinate and set up webinars when necessary

Qualifications

• Education: High school diploma or equivalent.
• Experience: Minimum of 2 years of experience working as an administrative assistant in a law firm.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Proficiency in legal software systems (Clio, Lawmatics, and NetDocuments) preferred
• Strong organizational and time management skills to balance multiple responsibilities efficiently
• Experience with office management, clerical duties, data entry, filing systems, and calendar coordination
• Proven experience with court e-filings (state and federal)
• Exceptional customer service skills with professional phone etiquette
• Close attention to detail and accuracy
• Ability to manage multiple deadlines

This role is ideal for someone who thrives in a structured environment, can prioritize effectively, and ensures that operational and legal processes run smoothly and on schedule.

Pay: From $30.00 per hour

Education:

• High school or equivalent (Required)

Experience:

• Law office: 2 years (Required)

Ability to Commute:

• New York, NY 10036 (Required)

Work Location: In person