Part-Time Automotive Office Assistant

Job Title: Part-Time Automotive Office Assistant

Job Type: Part-time (Flexible weekday hours)

Schedule: Monday – Friday, daytime hours (No nights, no weekends)

Job Summary

We are seeking a detail-oriented and organized Office Assistant to join our team on a part-time basis. This role is ideal for a proactive self-starter who thrives in a stable, family-owned business environment. You will manage your own workflow, handling phone inquiries, processing Illinois vehicle titles, and ensuring deal paperwork is accurate and complete. If you enjoy indpendent office work with consistent daytime hours and no weekend shifts, this position offers the perfect balance.

Key Responsibilities

• Illinois Title & Registration Processing: Prepare, submit, and track vehicle title paperwork and state registration documents using Dealertrack RTS or CVR.
• Phone Management: Answer incoming calls professionally, answer basic questions, and direct messages to the appropriate team member.
• Deal Jacket Auditing: Compile and organize all required sales documents, compliance forms, and buyer information into physical and digital files.
• Lien Tracking: Coordinate with financial institutions to secure vehicle payoffs and monitor the arrival of inbound titles.
• General Office Support: Maintain office files, manage incoming/outgoing mail, and handle basic data entry or invoice logging.

Qualifications & Skills

• Experience: Previous experience with vehicle title processing or automotive office administration is highly preferred.
• Software: Direct experience utilizing Dealertrack RTS, CVR, or similar electronic title systems is required.
• Detail-Oriented: Exceptional accuracy when filling out legal documents, calculating tax, and cross-checking data.
• Communication: Professional phone demeanor and clear writing skills.

Benefits

• Consistent, flexible daytime hours
• Stable work environment with a focus on work-life balance
• Competitive hourly pay based on experience
• Potential for full-time hours

Pay: From $16.00 per hour

Benefits:

• Flexible schedule

Work Location: In person