Part-Time Bookkeeper

Glen Cove Boys & Girls Club at Lincoln House has been dedicated to serving the community since 1903. Our mission is to provide a safe, nurturing environment that inspires and empowers young people to reach their full potential as responsible citizens.

Schedule: 20-25 hours per week, Monday and Wednesday (flexible)

Position Summary

Glen Cove Boys & Girls Club is seeking a detail-oriented and reliable Part-Time Bookkeeper to maintain accurate financial records and ensure smooth day-to-day accounting operations. This role is essential in supporting the organization’s financial integrity, compliance, and reporting in accordance with nonprofit accounting standards.

Key Responsibilities

• Maintain and record a complete and systematic set of financial transactions
• Utilize QuickBooks for daily bookkeeping and financial management
• Process regular bills and produce checks for weekly mailing
• Track and manage outstanding balances
• Create and maintain balance ledgers
• Reconcile bank and credit card accounts
• Prepare financial reports including receipts, expenditures, accounts receivable, and accounts payable
• Prepare accurate and timely financial statements for Board meetings, including fund-level reporting
• Administer payroll, including:
• Processing payroll
• Maintaining employee records and paid time off
• Preparing and submitting federal, state, and local tax documents and payments
• Oversee on-site annual financial audit:
• Produce required reports for Annual Tax Audit with required documentation
• Assist with grant-related financial tracking and reporting
• Manage payroll allocations across programs and funding sources
• Perform fund accounting, including tracking and reporting on restricted and unrestricted funds
• Maintain accounting for annual appeal campaigns, scholarship funds, and other donor-restricted or specially allocated funds
• Ensure proper classification and compliance with donor and grant requirements
• Prepare supply allocation reports and annual budgeting reports to Executive Director
• Compile annual tax assessment documentation

Qualifications

• Proven experience as a bookkeeper or in a similar accounting role
• Proficiency in QuickBooks (required)
• Strong understanding of accounting principles and payroll processes
• Experience with nonprofit and fund accounting, including restricted vs. unrestricted funds (preferred)
• Experience with grant tracking and reporting
• Knowledge of federal, state, and local tax compliance
• High attention to detail and strong organizational skills
• Ability to handle confidential information with integrity
• Strong communication and problem-solving skills

Education & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field required
• Minimum of 5+ years bookkeeping experience (nonprofit experience a plus)

Compensation

• $32–$36 per hour, commensurate with experience
• Higher end of the range reserved for highly experienced candidates with nonprofit and payroll expertise

Pay: $32.00 - $36.00 per hour

Work Location: In person