Part-time Bookkeeper

Part-Time Bookkeeper

Location: Office-based and remote
Schedule: Part-time, 21 hours per week
Reports to: Vice President

About the Role

Quintessence Publishing is seeking an organized and detail-oriented part-time Bookkeeper to support our accounting operations. In this role, you will play a vital part in managing financial records and ensuring the accuracy of our financial data. This position is ideal for a self-motivated individual who thrives in a team environment while maintaining a high level of autonomy and efficiency.

Key Responsibilities

• Accounts Payable: Process vendor invoices and issue timely payments.
• Expense Management: Review and process employee travel and expense reports.
• Bank & Credit Card Reconciliation: Perform monthly reconciliations of bank and credit card statements to ensure accuracy and identify discrepancies.
• Journal Entries & General Ledger: Prepare and post journal entries in accordance with accounting policies and procedures.
• Month-End Close: Support the month-end closing process, ensuring all records are accurate and complete.
• Year End: Compile information and issue 1099s and 1042s yearly.
• Intercompany Transactions: Maintain and reconcile intercompany accounts across various international offices. Prepare statements and generate invoices for intercompany payments.
• Financial Reporting: Produce ad hoc financial reports to support business decisions and management review.
• Budget & Forecast Support: Assist the VP in compiling budgets and forecasts.
• Analysis: Analyze financial data.

Additional Note

We are currently in the process of migrating our accounting systems to QuickBooks or a comparable platform. While experience with accounting system migrations is highly desirable, it is not required.

Requirements

• Proven experience in bookkeeping or a similar accounting role. Must be capable of working independently.
• Strong understanding of technical accounting principles and practices.
• Proficiency with accounting software (e.g., QuickBooks, Stripe, Sage, Xero, etc.).
• Strong attention to detail and organizational skills.
• Ability to manage tasks autonomously and meet deadlines without close supervision.
• Good communication and interpersonal skills.

Package

• $28-30 per hour, paid bi-weekly
• Paid time off and personal days (pro rata)
• Hybrid, flexible work schedule

Why Join Us?

At Quintessence Publishing, you’ll join a close-knit team within a global publishing company. With operations in over 18 countries, we value precision and teamwork, supporting each other while promoting independence and autonomy.

If you're passionate about bookkeeping and want to play a key role in supporting our organizational success, please apply!

Job Type: Part-time

Pay: $28.00 - $30.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Experience:

• Bookkeeping: 2 years (Required)

Work Location: Hybrid remote in Batavia, IL 60510