Part-Time Bookkeeper / Design Operations Coordinator

Forbes Design Group | Palm Beach Gardens, FL

Luxury Interior Design Firm | Part-Time | Hybrid

About Us
Forbes Design Group is an established boutique luxury interior design firm specializing in high-end residential, hospitality, and multifamily interiors in Palm Beach and New York. We provide highly personalized, full-service interior design with exceptional attention to detail, procurement, and client experience.

We are seeking a highly organized, proactive Part-Time Bookkeeper/Design Operations Coordinator who understands the financial and purchasing aspects of the interior design industry.

This is not a standard bookkeeping role. We are looking for someone who understands the complexity of luxury furnishings procurement, vendor deposits, purchase orders, retainers, freight, and project accounting.

Key Responsibilities

Bookkeeping & Financial Administration

• Manage accounts payable and receivable
• Reconcile credit cards and bank accounts
• Process vendor invoices and deposits
• Track client retainers and project billing
• Assist with invoicing and collections
• Sales tax tracking and reporting coordination
• Monthly financial reporting support

Interior Design Procurement & Operations

• Track purchase orders and vendor payments
• Coordinate with furniture, lighting, plumbing, and textile vendors
• Monitor freight, receiving, and delivery invoices
• Reconcile procurement budgets and client allocations
• Maintain organized project financial records
• Support designers with administrative and purchasing coordination

Qualifications

Required
Experience in bookkeeping for an interior design, architecture, luxury construction, furnishings, or procurement-based business

Strong experience in QuickBooks Online

Understanding of:

• Purchase orders
• Vendor deposits
• Product procurement
• Client retainers
• Design markups
• Sales tax

Exceptional organization and follow-through

Strong communication skills and professionalism

Preferred

• Experience with design software/platforms (Studio Designer, Design Manager, etc.)
• Experience working in a luxury or high-end service environment
• Understanding of FF&E purchasing

Position Details

• Part-time (15–25 hours/week)
• Hybrid preferred (Palm Beach Gardens office + lots of remote flexibility)
• Competitive hourly compensation based on experience
• Opportunity for long-term growth with an established luxury design firm

To Apply

Please send an email to Admin@forbesdesigngroup.com, with the Subject Line: “FDG Bookkeeper Application”

• Resume
• Brief cover note outlining your experience with interior design or procurement-based bookkeeping
• Software experience (QuickBooks, Design Manager, etc.)
• Describe your experience handling vendor deposits, client retainers, and purchase orders in an interior design or procurement-based business.

Thank you!

Pay: $25.31 - $30.48 per hour

Work Location: Hybrid remote in Palm Beach Gardens, FL 33418