Part-Time Bookkeeper – Ophthalmology Practice

We are seeking a detail-oriented and reliable Part-Time Bookkeeper to support the financial operations of our medical practice. This role works closely with the practice owner, front desk team, remote bookkeeper, and billing company to ensure accurate financial tracking, insurance payment processing, and revenue reporting.

Key Responsibilities

Accounts Receivable/ Insurance Mail & Payment Processing

• Work with our billing company, Practice Management Resources Group (PMRG), to follow up on unpaid patient balances
• Prepare and send a monthly spreadsheet of accounts going to collections. Send overdue balances to collections through First Federal Credit Control (FFCC)
• Review and process incoming insurance mail and payments
• Prepare deposit slips for insurance checks and secure them for bank deposit
• Scan and forward insurance documents to PMRG for billing processing

Accounts Payable

• Process and pay vendor invoices using QuickBooks. Process staff reimbursements
• Track expenses including rent, utilities, and supplies
• Ensure timely and accurate payments

Financial Reporting

• Assist with monthly and quarterly financial reports
• Track revenue, expenses, and operational metrics
• Utilize PMRG’s monthly production report to support financial analysis (Box.com)

Coordination & Compliance

• Attend a monthly coordination meeting with PMRG (typically second Monday 12:30–1:00 PM)
• Maintain accurate financial records in accordance with Generally Accepted Accounting Principles
• Ensure compliance with Health Insurance Portability and Accountability Act when handling patient financial information
• Communicate financial discrepancies to Dr. Coco

You will also collaborate with our remote bookkeeper who handles bank reconciliations, tax filings, and QuickBooks oversight.

Qualifications

• Prior bookkeeping or accounting experience
• Experience with QuickBooks preferred
• Strong organizational and Excel skills
• High attention to detail and ability to handle confidential financial information
• Medical office or insurance experience is a plus

Ideal Candidate

• Highly organized and dependable
• Strong attention to detail
• Comfortable communicating with staff and leadership
• Able to manage multiple financial tasks accurately

Pay: $24.00 - $25.00 per hour

Benefits:

• Employee discount

Work Location: In person