Part-Time Church Administrative Assistant

Part-Time Church Administrative Assistant

Reports To: Senior Pastor

Principle Function: Church Secretary

Status: Part-time; 15-20 hours per week

Starting rate at $12 per hour with opportunity for pay increase after successful performance review

Qualifications:

• A committed Christian; a servant’s heart; high degree of personal integrity
• Intelligent, open-minded and emotionally stable with a high level of people skills
• Able to maintain a high level of confidentiality
• Knowledge of modern office procedures and methods including telephone communications, office systems and financial record keeping
• Knowledge of modern business communication, including style and format of letters, memoranda, minutes and reports
• Knowledge of computer systems, including Microsoft Word, Microsoft Excel, Microsoft Publisher, QuickBooks accounting software, and flexibility of being trained for future needs in this area
• Knowledge of social media platforms such as Facebook, Twitter, and WordPress
• Ability to at least type 50 words per minute
• Ability to establish priorities, work independently, and proceed with objectives without supervision; ability to stay on task in a busy office atmosphere; problem solver
• Three years related experience or equivalent combination of education and experience;
• Timely and consistent attendance.

Principle Duties and Responsibilities: Church Secretary

• Perform general office work; keep files and records; maintain supplies
• Receive, screen and direct calls; receive and greet visitors; distribute mail
• Use current software to prepare the church newsletter and Sunday bulletin
• Scheduling-Church calendar; use of church facilities and keys
• Maintain church membership files (baptisms, transfers, birthdays, anniversaries, etc.)
• Maintain all church records (Deacons, committees, organizations) and prepare reports as needed
• Support all church staff and volunteers through communication, correspondence, materials (Notification of meetings, type and distribute menus, nursery schedule, etc.)
• Support Wednesday Night Fellowship Suppers (Take reservations-calls, email, online)
• Prepare needed items (new member packets, items needed by committees and deacons)
• Assist those using church facilities (forms, orientation, keys etc.)
• Prepare general Sunday needs (bulletins, copies, copy paper, toner, offering deposit bags)

General

• Perform other duties as assigned by the pastor
• Exercise tact, courtesy and diplomacy with all people
• Keep the Senior Pastor informed of pastoral needs, etc.
• Abide by the Church Constitution and other provided policies
• Light to medium lifting and movement of small objects
• Evaluation by the Senior Pastor and Personnel Committee at least annually
• Be able to attend weekly staff meeting
• Be able to keep website, social media, phone tree, and church sign all current
• Driver's license is preferred since some mailing of materials require drop off at local post office.

Job Type: Part-time

Required experience:

• Office Management: 3 years
• Proficiency with aforementioned software, especially Microsoft Publisher

Required education:

• High School Diploma or higher

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Work Location: In person