Part Time Clinic Administrator

Join Our Team at Reyes Performance Institute!

We’re looking for a Part-Time Clinic Administrator to help us deliver exceptional care at our sports and orthopedic physical therapy practice. This role is essential in ensuring smooth daily operations and creating a welcoming environment for our clients.

Why You’ll Love Working With Us

• Make a Difference: Help clients on their recovery and performance journeys.
• Collaborative Team: Be part of a supportive, team-oriented environment.
• Opportunities for Growth: Join an innovative and expanding practice.

What You’ll Do

As our Clinic Administrator, you’ll be the glue that holds everything together! Your responsibilities will include:

Patient Support & Scheduling:

• Greet patients with a warm, friendly smile and ensure they have an amazing experience at our clinic.
• Answer phone calls, emails, and texts promptly and professionally.
• Schedule and manage patient appointments (new, follow-up, and periodic check-ins).

Operations & Administrative Support:

• Validate insurance, collect copays, and explain financial responsibilities.
• Reconcile payments and troubleshoot claims.
• Prepare weekly/monthly metrics and agendas for team meetings.
• Process payments, manage accounts receivable, and handle official records (e.g., LOPs, superbills).
• Update and maintain lead trackers and KPIs.

Clinic Management:

• Keep the clinic clean, organized, and well-stocked with supplies.
• Maintain and oversee clinic equipment to ensure everything is in tip-top shape.

EMR Management:

• Manage patients’ electronic medical records (EMRs) and physician referrals.
• Process faxes and documentation efficiently and accurately.

What We’re Looking For

• A friendly, professional demeanor with strong customer service skills.
• Experience managing insurance claims and processing.
• Exceptional organizational and multitasking abilities—you thrive in fast-paced environments.
• Strong attention to detail and the ability to juggle multiple responsibilities seamlessly.
• Proficiency in Microsoft Office (Word, Excel) and comfort with learning new software (training provided for our EMR system).
• Prior experience in a medical or physical therapy office (preferred but not required).
• Bonus: Ability to collect on-site content for social media (not required).

What We Offer

• Part-Time / Flexible Schedule: 20-30 hours per week with room to grow into a full-time role with benefits as the practice expands + flexible scheduling to suit your lifestyle.
• Competitive Pay: Based on experience.
• Growth Opportunities: We’re a growing practice, and your role can grow along with us!
• Positive Work Environment: Work with a supportive, dynamic team committed to making a difference in healthcare.
• Professional Development: Paid opportunities for professional development and certifications.
• Free Gym: Ability to use the fitness gym during off peak hours
• Networking Opportunities: the chance to work closely with other professionals in a growing clinic and expand your professional network.

Ready to Join Us? Apply Today!

Ready to join a team that makes a real difference? Send your resume to info@reyesperformanceinstitute.com with the subject line: “Clinic Administrator,” or submit your application on our Careers page.

Help us empower clients to recover, perform, and thrive!

Job Types: Full-time, Part-time

Expected hours: 20 – 30 per week

Benefits:

• Flexible schedule
• Professional development assistance

Work Location: In person