Part-time Controller

About Us

Trade Show Savvy combines a proprietary SaaS platform with full-service trade show exhibit services. We operate multiple entities including a recently acquired exhibit storage and logistics division and a boutique coworking space. We're a small, fast-moving team that values people who think about structure, not just transactions.

The Role

This is not a bookkeeping position. We're looking for a part-time controller who can own the financial architecture across our multi-entity structure — someone who thinks about how things should be organized, not just how to record what happened. You'll handle both the strategic thinking and the hands-on execution of our accounting function.

What You'll Do

Financial Structure & Strategy

• Design and maintain the chart of accounts across three entities (parent company, acquired subsidiary, related-party real estate entity)
• Structure and manage intercompany transactions and related-party lease accounting
• Own earnout accounting and tracking for a recent acquisition with defined milestones
• Advise on entity structure, tax optimization, and financial reporting as the business scales
• Partner with external CPA firm on tax filings, ensuring clean, well-organized financials

Multi-State Tax Compliance

• Manage sales tax compliance across 14+ states using Stripe Tax
• Oversee state registrations and monitor nexus triggers as revenue geography shifts

Monthly Close & Reporting

• Execute monthly close across all entities in QuickBooks Online
• Produce monthly financial statements and KPI reporting for ownership
• Reconcile Stripe payment processing across multiple accounts
• Manage AP/AR, 1099/W-9 workflows, and vendor payment operations

Payroll & Benefits Administration

• Oversee payroll processing for employees in Texas and Kansas
• Support benefits administration including 401(k) plan implementation
• Ensure compliance with state-specific requirements (e.g., Kansas workers' compensation)

Systems & Process

• Optimize the accounting technology stack (QBO, Stripe Tax, Stripe Payments, Zoho Expense)
• Build and document repeatable financial processes as the company grows
• Evaluate and implement tools as needed (e.g., bill pay automation, reporting dashboards)

What We're Looking For

• Bachelor's degree in Accounting or Finance
• 5+ years of progressive accounting experience, including controller or senior accountant roles
• Demonstrated experience with multi-entity accounting and intercompany transactions
• Strong working knowledge of QuickBooks Online
• Experience with multi-state sales tax compliance
• Ability to work independently, manage priorities, and communicate clearly with a non-finance audience

Preferred

• CPA license (active or inactive)
• Experience with acquisition integration and earnout accounting
• Familiarity with Stripe Tax or similar fintech/tax automation tools
• Background in professional services or small/mid-market private companies
• Experience supporting companies with both product (SaaS) and services revenue

What Success Looks Like

In the first 90 days, you'll have reviewed and restructured our chart of accounts, established a clean monthly close cadence across all entities, and identified the top three structural improvements we should make to our financial operations.

Within six months, you'll be the person we rely on for every financial decision — from "should we set up a new entity?" to "what does our cash position look like across all three companies?"

Details

• Location: Grapevine, TX (On-Site)
• Hours: 15-20 hours per week
• Compensation: $55–$75/hour, commensurate with experience
• Classification: W-2, Part-Time

Trade Show Savvy LLC is an equal opportunity employer.