Part Time Executive Assistant-Experience in SENIOR LIVING BUSINESS OFFICE functions required.

Job Summary

The position is one that assists the Chief Operating Officer of a Senior Living company with the business functions such as:

-Recruiting

-Assisting with Payroll Functions

-Assisting with Accounts Payable and Receivables

-Assisting with all other administrative tasks as assigned.

FAMILIARITY WITH VIVENTIUM PAYROLL AND/OR ECP BILLING would be fabulous. EXEPERIENCE IN BUSINESS OFFICE FUNCTIONS OF SENIOR LIVING A MUST.

The job is Part Time, three days per week and will work out of our Lakeside Senior Living Community based in the Lakeside area of Henrico.

We are seeking a highly organized and proactive Executive Administrative Assistant to support our senior living operations, with a focus on payroll and billing functions. This part-time role, requiring three days per week, offers an exciting opportunity to contribute to the smooth management of administrative tasks, ensuring efficient office workflows and exceptional support for leadership. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to handle multiple responsibilities with enthusiasm and professionalism. This position is perfect for an experienced administrative professional looking to make a meaningful impact in a dynamic environment dedicated to senior care.

Duties

• Provide comprehensive executive administrative support to senior management, including calendar management, appointment scheduling, and correspondence handling using Microsoft Outlook Calendar and Google Workspace.
• Assist with payroll processing and billing activities by maintaining accurate records, data entry in QuickBooks and other accounting software, and coordinating payments through platforms like DocuSign.
• Manage office operations efficiently by overseeing filing systems, organizing documents, proofreading reports, and performing transcription tasks as needed.
• Coordinate special projects and events related to senior living initiatives, including planning logistics, preparing materials, and ensuring timely execution.
• Serve as the front desk receptionist by answering multi-line phone systems with professionalism, greeting visitors, and providing excellent customer service.
• Support clerical functions such as data entry, filing, photocopying, and maintaining office supplies inventory to ensure a well-organized workspace.
• Assist with personal assistant duties for leadership when required, including travel arrangements and personal scheduling.

Requirements

• Proven experience in executive administrative support or office management roles within senior living or healthcare settings preferred.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools like QuickBooks.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Demonstrated experience with bookkeeping, payroll processing, billing procedures, and project coordination.
• Exceptional communication skills with professional phone etiquette and customer service orientation.
• High level of computer literacy including familiarity with multi-line phone systems, Microsoft Outlook Calendar management, transcription services, proofreading skills, and familiarity with DocuSign for electronic signatures.
• Ability to handle confidential information discreetly while maintaining accuracy in recordkeeping.
• Strong typing skills combined with clerical experience such as filing, front desk duties, and office experience necessary for success in this role. Join our team as an Executive Administrative Assistant-SENIOR LIVING, PAYROLL & BILLING to help streamline operations while supporting our mission of providing exceptional care!

Pay: $24.00 - $26.00 per hour

Benefits:

• Dental insurance
• Flexible schedule

Work Location: In person