Part-Time Executive Assistant for Dental Office

Schedule: Part-Time (Approx. 20-25 hours/week, flexible)

Hourly Rate: $16.00-$19.00

About Us:

We are a fast-paced, patient-focused dental practice committed to delivering exceptional care and creating a positive experience for both our patients and team members. We are seeking a highly organized and proactive Executive Assistant to support our Director of Operations.

Position Overview:
The Executive Assistant will play a key role in helping the Director of Operations stay organized, efficient, and focused on high-impact priorities. This position is ideal for someone who thrives behind the scenes, enjoys problem-solving, and takes pride in keeping things running smoothly.

Key Responsibilities:

• Support the Director of Operations in executing weekly to-do lists and priorities
• Manage and organize email inbox, including drafting responses and flagging important items
• Maintain and coordinate calendar, meetings, and appointments
• Assist with special projects and follow-ups across departments
• Track tasks, deadlines, and ensure timely completion of action items
• Prepare documents, reports, and presentations as needed
• Help streamline systems and improve administrative processes
• Perform general administrative duties to support daily operations

Qualifications:

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role preferred but not required
• Strong organizational and time management skills
• Excellent written and verbal communication
• High level of discretion and professionalism
• Ability to prioritize and manage multiple tasks efficiently
• Proactive, detail-oriented, and self-motivated
• Comfortable with technology (Google Workspace, Microsoft Office, scheduling tools, etc.)

What We’re Looking For:

• Someone who anticipates needs before they arise
• A problem-solver who takes initiative and follows through
• A team player who is dependable and adaptable
• Someone who values efficiency, organization, and clear communication

Why Join Us:

• Flexible part-time schedule
• Supportive and collaborative team environment
• Opportunity to make a meaningful impact on operations
• Growth potential within a thriving practice

Lalor Family Dental is an equal opportunity employer. No person is unlawfully excluded from consideration for employment because of race, religion, creed, color, sex, age, national origin, disability, sexual orientation, gender identity, transgender status, gender dysphoria, marital or family status, pregnancy, military status, veteran status, predisposing genetic characteristics or carrier status, arrest or conviction record, domestic violence victim status, or any other legally protected class or status. Furthermore, we will not tolerate any form of discrimination or harassment of our employees by co-workers, supervisors, customers, or vendors. This commitment extends to our policies on recruiting, advertising, hiring, placement, promotion, training, transfer, wages, benefits, termination and all other privileges, terms, and conditions of employment.