Part-Time Executive Assistant to Founder & Chief Creative Officer

About the Company

AD&Co. is an LA based boutique creative agency and content studio specializing in strategic storytelling, branded content, and creative campaigns for fashion, beauty, and lifestyle brands, with a strong focus on female audiences. Our agency is at the intersection of brand, content, and culture. We partner with clients to create strategic, visually compelling work that resonates and drives impact. Female owned and operated, AD&Co. is known for its collaborative approach, sharp creative instincts, and deep appreciation for design, storytelling, and modern brand-building.

Why Work With Us

At AD&Co., we believe great creative work starts with taking care of the people behind it. Our leaders strive to create a work environment that supports focus, collaboration, and autonomy, giving our employees the space to contribute to high‑caliber creative projects for some of the most exciting brands in fashion, beauty, and lifestyle. You’ll be part of an intentional culture that values clear communication, creative excellence, and balance. We offer a flexible hybrid work model, a restorative year-end week of rest, and welcome your well‑behaved pet in our studio. This is an opportunity to do meaningful work alongside a passionate, creative team in an environment designed to support how people work best.

Our Values

Our values aren’t just words. At AD&Co, our values guide how we work, create, and collaborate. We believe in respect, transparency, and accountability. We work hard to show up with integrity, communicate openly, and take ownership of our work. We value collaboration and curiosity, knowing that the best ideas come from diverse perspectives and a willingness to learn and evolve. We are committed to creating an inclusive, supportive environment where people feel trusted, empowered, and inspired to do meaningful, thoughtful work. Above all, we believe that how we work together matters just as much as what we create.

About the Role

We’re seeking a highly intuitive, proactive Part-Time Executive Assistant (20-25 hours/week) to support the Founder & Chief Creative Officer. This is not a traditional assistant role, it’s for someone who thrives in a fast-moving creative environment, anticipates needs before they arise, and is excited about integrating AI tools to streamline workflows and elevate productivity.

You’ll be a trusted right hand, helping manage the day-to-day while creating space for our founder to focus on big-picture thinking, creative leadership, and agency growth. This role will also include personal tasks.

What You’ll Do- Overview of Job Responsibilities

Executive Support

● Manage complex calendars, scheduling across multiple time zones, shifting priorities, and last-minute changes

● Coordinate internal and external meetings, including client calls, creative reviews, and leadership sessions

● Handle email management: drafting responses, flagging priorities, and maintaining inbox organization

● Prepare agendas, notes, and follow-ups to keep things moving forward

● Support founder in prep for annual reviews and agency administration

Travel & Logistics

● Plan and book domestic travel (flights, hotels, transportation, itineraries)

● Build seamless, thoughtful travel experiences with attention to detail

● Manage expense tracking and receipts

Operations & Personal Support

● Assist with light personal tasks (appointments, reservations, household coordination)

● Help keep day-to-day life running smoothly behind the scenes

● Support onboarding of new tools, systems, and processes

AI & Productivity Integration

● Help implement and manage AI tools (including Claude and other assistants) to streamline workflows

● Identify opportunities to automate repetitive tasks and improve efficiency

● Organize digital systems, files, and knowledge for easy access and usability

● Stay curious and proactive about new tools that can improve how we work

Who You Are

● Highly organized with exceptional attention to detail

● Anticipatory: you think two steps ahead and solve problems before they surface

● Calm under pressure and adaptable in a fast-paced, creative environment

● Tech-savvy and excited by AI tools and new ways of working

● Discreet, trustworthy, and professional with sensitive information

● Strong communicator: clear, concise, and thoughtful in both written and verbal interactions

● Based in Los Angeles and available for in-office days

Bonus Points

● Experience supporting a founder, creative executive, or agency leader

● Familiarity with creative workflows, production, or content environments

● Experience with AI tools like Claude, ChatGPT, Notion AI, or similar

● A natural interest in design, beauty, fashion, culture, or storytelling

Why This Role

This is a unique opportunity to work closely with a creative founder at the intersection of brand, content, and culture. You’ll play a key role in shaping not just how the day runs, but how the business operates more intelligently and efficiently.

Required Experience and Education

● Bachelor’s degree in Business, Marketing or related field preferred

● 3-5 years of experience supporting a founder, creative executive, or agency leader preferred.

● 2-3 years of experience working in a related field.

Required Skills

● MacOS proficient with competency in Apple systems

● Advanced in Google Workspace (email, calendar, docs, slides, sheets)

● Project management systems (i.e Asana, Monday, Basecamp)

● AI & Automation Tools (Claude, Otter.ai, Fireflies.ai, Perplexity AI, Grammarly, ChatGPT, Notion AI)

● Knowledge of file management (i.e Dropbox) and other administrative procedures

● Travel and expense tracking software (Concur, TripIT, Expensify, TripActions, Google/Apple maps)

● Scheduling and Communication Tools (Calendly, Loom, Zoom, Slack)

Work Schedule & Environment

This position is estimated to work between 20 and 25 hours per week. The work schedule is Monday- Friday, during the hours of 9:00am and 6:00pm. Please note that hours are not guaranteed and will fluctuate with clients’ needs, including flexibility to meet client needs in alternate time zones.

This is a hybrid remote position. Job duties will be performed in your own home office location and in our South Culver City office. Your home office must include the ability to safeguard private and confidential information.

Perks & Details

● Part-Time role (20-25 hours/week)

● $35/hour

● Hybrid Remote

● Flexible Schedule

● Year-End Week of Rest

● Paid Sick Leave

● Bring your pet to work

● Fun & supportive team

Pay: $35.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• How many years of experience do you have supporting a senior leader (founder, executive, or agency leader) in an Executive Assistant or similar role?
• What is the highest level of education you have completed?
• Answer yes or no: If hired for this position, will you already live and work in the Los Angeles area and be available for occasional in‑person support in the South Culver City office?
• How many years of experience do you have managing executive calendars, inboxes, and scheduling across multiple time zones?
• Describe your level of proficiency working with digital tools such as Google Workspace, macOS, project management platforms, AI tools, and cloud-based file systems?
• With so many open positions, please share why you’re interested in this part‑time Executive Assistant role at AD&Co?

Work Location: Hybrid remote in Los Angeles, CA 90056