Part Time Human Resources & Recruitment Coordinator

Position Summary:

Girl Scouts Western Oklahoma is seeking an energetic and relationship-driven Part-Time People Engagement Coordinator to expand and support our volunteer and intern base. This role will focus on building strong partnerships with schools, businesses, and community organizations, while ensuring that volunteers and interns are properly recruited, vetted, and matched with opportunities that align with their interests and our organizational needs. The recruiter will play a crucial part in growing community engagement and supporting multiple departments in their event and operational staffing.

This position works mostly during business hours and days and can have a flexible schedule.

Key Responsibilities:

• Attend job fairs, volunteer expos, and community outreach events to actively recruit volunteers and interns.
• Develop and maintain strong relationships with local high schools, colleges, universities, and trade programs to source interns and volunteers.
• Partner with corporations, civic groups, and community organizations to build sustainable pipelines for volunteer support.
• Source volunteer help from existing Girl Scout membership database.
• Represent the organization in a professional and engaging manner at all outreach events.

Volunteer & Intern Management

• Create and maintain a comprehensive volunteer and intern database, tracking placements, hours, interests, and performance.
• Coordinate onboarding processes including applications, interviews, reference checks, and background screenings.
• Match volunteers and interns with suitable roles across departments and events based on interests, skills, and availability.
• Provide ongoing support and communication to volunteers and interns to ensure positive experiences and retention.
• Address and resolve any issues or conflicts that may arise with volunteers or interns professionally and in alignment with Girl Scouts values.

Administrative Duties

• Order and track background checks for volunteers in compliance with organizational policies.
• Collaborate with internal departments to forecast and fulfill volunteer and intern needs for events, programs, and day-to-day office support.
• Develop recruitment materials and manage online postings for internships and volunteer opportunities.
• Track recruitment metrics and report progress regularly to leadership.

Human Resources Support

• Assist with recruiting, interviewing, and onboarding seasonal camp staff and other employees as needed.
• Maintain and organize personnel files in accordance with confidentiality and compliance guidelines.
• Conduct data entry and file updates in HR systems or tracking documents.
• Provide general administrative support for the HR department, including scheduling, communications, reporting, payroll and benefits.
• Support other HR initiatives or special projects as assigned.

Qualifications:

• Bachelor’s degree or currently pursuing a degree in Human Resources, Public Administration, Nonprofit Management, or related field (or equivalent experience).
• 1+ year of experience in volunteer coordination, recruitment, human resources, or community outreach preferred.
• Strong interpersonal, communication, detail oriented and networking skills.
• Demonstrated ability to manage multiple priorities and work with diverse groups.
• Comfortable working independently and collaboratively across departments.
• Proficiency with Microsoft Office, Paylocity, Social Media Platforms, Job Boards (such as LinkedIn, Handshake, Indeed, etc.) and other databases
• Must be willing to work occasional evenings or weekends as needed for events or outreach.
• Must have a valid driver's license

Preferred Skills:

• Experience working with youth-serving or nonprofit organizations.
• Familiarity with Girl Scout values, programs, or similar mission-driven work.
• Bilingual skills are a plus.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Experience:

• Recruitment or Community Engagement: 2 years (Preferred)

License/Certification:

• Driver's License (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person