Part-Time Office Assistant / Construction Assistant

Company Overview

Bristlin Construction is a family-owned general contractor founded in 1961. With deep roots in the construction industry and a growing presence in the Fargo–Moorhead and greater Red River Valley region, we pride ourselves on integrity, relationships, accountability, and doing things the right way. We are a hands-on, team-oriented company that values flexibility, trust, and long-term growth.

Position Summary

Location: Detroit Lakes, MN
Work Setting: In-office only (no remote or hybrid option)

We are seeking a Part-Time Office Assistant / Construction Assistant to support daily office operations, basic accounting functions, and construction administration tasks. This role is ideal for a highly organized, dependable individual who enjoys variety in their work and thrives in a collaborative environment.

This position is intentionally structured as part-time with flexible hours, working approximately 25–30 hours per week, typically five days per week from around 9:30 AM to 2:30–3:00 PM. There may be times when additional hours (up to 40+ per week) are available or needed based on workload, project demands, or staffing needs.

This role is particularly well-suited for someone seeking a school-friendly schedule, such as a parent managing drop-off and pick-up routines.

Key Responsibilities

1. Office Administration & Front Office Support

• Answer and route incoming phone calls; take accurate messages when needed
• Greet and assist visitors at the front desk
• Manage general office communications (email, mail, deliveries)
• Maintain organized digital and physical filing systems
• Assist with scheduling meetings, site visits, and internal coordination
• Order and maintain office supplies
• Support general administrative needs for ownership, project managers, and field staff
• Help maintain a professional, welcoming office environment

2. Accounting & Financial Support (Training Provided as Needed)

• Assist with payroll processing and related documentation
• Support accounts payable (AP) functions, including:
• Entering invoices
• Verifying supporting documentation
• Coordinating approvals
• Support accounts receivable (AR) functions, including:
• Preparing and tracking invoices
• Following up on outstanding balances as directed
• Assist with basic bookkeeping tasks and recordkeeping
• Coordinate with ownership and/or external accounting partners
• Maintain confidentiality and accuracy with all financial information

Note: This role is not intended to replace a CPA or controller function, but rather to support day-to-day financial operations.

3. Construction & Project Administration Support

• Assist with bids and bid-day activities, including document preparation and coordination
• Help prepare and distribute contracts, subcontractor agreements, and purchase orders
• Track and organize submittals, shop drawings, and approvals
• Assist with document control for project files (plans, specifications, revisions)
• Support project managers with:
• Meeting minutes
• RFIs (Requests for Information)
• Change order documentation
• Communicate with subcontractors and vendors as directed
• Help ensure project documentation is complete, organized, and up to date

Desired Skills & Qualifications

• Strong organizational and time-management skills
• High attention to detail and accuracy
• Comfortable handling multiple priorities and shifting tasks
• Professional communication skills (phone, email, in-person)
• Basic computer proficiency (Microsoft Office, email, document management systems)
• Prior experience in office administration, accounting support, or construction administration is a plus, but not required
• Ability to maintain discretion and confidentiality
• Self-motivated, dependable, and proactive

Work Environment & Culture

• Supportive, family-oriented company culture
• Flexible scheduling with trust-based management
• Opportunity to grow responsibilities over time
• Exposure to many aspects of the construction business
• Long-term potential for the right candidate

Schedule & Compensation

• Location: Detroit Lakes, MN (in-office position)
• Part-Time: Approximately 25–30 hours per week
• Part-Time: Approximately 25–30 hours per week
• Typical Schedule: Monday–Friday, ~9:30 AM – 2:30/3:00 PM
• Flexibility: Additional hours available during busy periods
• Compensation: Competitive and based on experience

Why Join Bristlin Construction?

This role offers meaningful work, flexibility, and the opportunity to be part of a respected, multi-generational construction company. You’ll play an important role in keeping the office and projects running smoothly while enjoying a schedule that supports work–life balance.

Bristlin Construction is an equal opportunity employer.

Pay: $15.00 - $28.00 per hour

Benefits:

• Flexible schedule

Work Location: In person