Part-Time Office Manager & Bookkeeper

Overview
Hands-on job in a small-scale design company. Focus on bookkeeping and admin. Candidate should be proficient in and have extensive experience and knowledge of Quickbooks. Position can be hybrid, but will require ongoing in-person attendance.

*Please do not apply if you are not proficient in Quickbooks.*

Responsibilities

Bookkeeping Management:

• Office bookkeeping including A/R, A/P and invoicing
• Employee payroll
• Maintain files and client spreadsheets on Google Drive/Excel
• Handling of quotes, invoices and client payments
• Responsible for paying all invoices on time

Project Support:

• Purchasing and tracking of orders
• Vendor communications regarding purchases
• Client communications regarding payments
• Update office calendar regularly with all client-related meetings

Office Management:

• Assist with miscellaneous assignments and general clerical duties (printing, copying, answering phones, picking up mail, ordering supplies) as needed
• Ensure office is stocked with necessary supplies
• Maintain client and general business files in an orderly and consistent manne

Qualifications

• Extremely proficient in Quickbooks, Quicken and Microsoft Office
• Experience in a similar bookkeeping position
• Excellent oral, written, and presentation skills necessary to communicate and work effectively with clients, trade reps and co-workers
• Ability to understand, interpret, and communicate company policies and procedures

Pay: $25.00 - $35.00 per hour

Work Location: Hybrid remote in Manhattan, NY