Part-Time Office Manager & Personal Assistant

Overview
We are seeking a highly organized Office Manager & Personal Assistant to support the daily operations of a growing construction and design company. This role ensures the office runs smoothly while also assisting the founder with administrative and scheduling support.

This position is ideal for a recent graduate or early-career professional who is detail-oriented, proactive, and enjoys keeping systems and operations organized.

This is a hybrid role (in-person and remote) requiring approximately 20 hours per week.

Office Operations, Administration & Compliance

• Maintain organized digital and physical filing systemsil
• Maintain vendor and subcontractor documentation including W9s and Certificates of Insurance (COIs)
• Assist with preparing and organizing subcontractor agreements
• Coordinate insurance audits and maintain required records
• Manage vendor accounts, company bills and bank runs and using approved payment methods
• Mange all package and mail
• Communicate with legal counsel and other professional service providers as needed
• Order office supplies, equipment, office snacks, and kitchen items
• Coordinate printing of construction plans and arrange pick-up or delivery
• Prepare and order marketing materials including folders, banners, and business cards

Personal Assistant Responsibilities

• Assist the founder with scheduling, calendar coordination, and appointments
• Manage reservations, bookings, and basic travel coordination
• Assist with personal errands and occasional household-related tasks
• Help prioritize communications and administrative follow-ups

Team & Culture Support

• Coordinate company uniforms including hats and branded shirts
• Organize and coordinate employee birthdays, holiday celebrations, and partner events
• Assist with purchasing gifts for team celebrations and milestones

Requirements

• Proven experience in office management, administrative support, or personal assistant roles
• Strong organizational skills with the ability to prioritize tasks effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools
• Ability to handle multiple responsibilities simultaneously in a fast-paced environment
• Previous experience with event planning, project coordination, or front desk operations is highly desirable
• Must have access to a car
• Bonus for speaking Spanish

Join us to be an essential part of a vibrant team that values efficiency, professionalism, and proactive support. This role offers the chance to develop your skills while making a meaningful impact on our daily operations. We are committed to fostering a positive work environment where your contributions truly matter!

Pay: $25.00 - $35.00 per hour

Expected hours: 20.0 – 25.0 per week

Application Question(s):

• Do you have experience working in Google Suite & Excel

Language:

• Spanish (Preferred)

Location:

• Washington, DC 20009 (Preferred)

Work Location: Hybrid remote in Washington, DC 20009