Part-Time Personal Assistant

*Details on how to apply are at the bottom of this post.

We are seeking a dependable, organized, very tech savvy, and exceptionally patient part-time personal assistant to provide administrative support, schedule calendar appointments, speak to vendors, arrange for house management and maintenance, occasionally run errands, and overall help manage day-to-day tasks.

This position is ideal for someone who is warm, calm, tech-savvy, and comfortable working closely with older adults. Patience and understanding are essential. The right person will explain tasks clearly, move at a comfortable pace, and provide support without making anyone feel rushed or overwhelmed.

Ideal candidates will have years of experience as an Executive Assistant, have great project management skills and an exceptional eye for detail, proofreading and accuracy.

Schedule and Compensation

• Approximately 6 to 12 hours per week (could lead to more hours over time)
• $25 per hour
• Combination of in-person and remote work
• Monday morning for 4 hours in person, additional hours scheduled as needed or off-site. Some work can be done from home.
• Mileage reimbursement for work-related driving and errands

Location

Applicants must live in or near the Torrance or Palos Verdes area. This is a non-negotiable requirement.

Responsibilities may include:

• Organize and maintain digital and paper files
• Calendar appointments
• Update contacts
• Create and update documents and spreadsheets (Must be comfortable with PC and Google Drive, Docs, Sheets, Calendar, iPhone)
• Assist with email, online forms, and general computer tasks
• Manage files and information in Google Drive
• Schedule and confirm appointments, reminders, and basic administrative tasks
• Run local errands
• Pick up or return items to stores/Amazon
• Provide transportation to appointments as needed
• Help organize paperwork and household information
• Provide patient, step-by-step assistance with technology
• Assist with other personal and household tasks as needed

Required Skills and Qualifications

• Excellent knowledge of Google Workspace, especially Google Drive, Google Docs, and Google Sheets
• Must work on a PC
• Solid experience using Microsoft Word
• Strong organizational and administrative skills
• Reliable car, valid driver’s license, current auto insurance, and clean driving record
• Comfortable running local errands
• Comfortable working both independently, remotely and directly with older adults
• Excellent communication skills
• Dependable, trustworthy, and respectful of privacy
• Able to follow instructions and keep track of multiple small tasks with accuracy
• Proofreading skills and project management skills
• Extremely patient, kind, and understanding
• Willing to complete a background check

The ideal candidate:

• Genuinely enjoys helping others
• Remains calm when instructions need to be repeated
• Can explain technology in a simple and encouraging way
• Is proactive without being pushy, understands where to find information
• Notices details and follows through
• Has a friendly, professional, and reassuring presence
• Is flexible and comfortable with a schedule that may vary from week to week
• Is a safe, responsible, and confident driver

This is a supportive role that requires flexibility, compassion, good judgment, and a genuine willingness to make everyday tasks easier.

To Apply

Please go to organizedbyellis . com and fill out the contact form.

In the "Tell us why you're interested box" select "join our team" after you submit the form an automated email will be sent requesting the following information that you should reply back with.

• Your location
• Your current availability
• Attach your resume to the email in pdf form
• Your experience with Google Workspace and Microsoft Word
• Any experience working with or assisting older adults
• Confirmation that you have reliable transportation, a valid driver’s license, current auto insurance and a clean driving record
• Two professional references, how you know them and their contact information
• Confirmation that you are willing to complete a background check

Pay: $25.00 per hour

Benefits:

• Flexible schedule
• Referral program

License/Certification:

• driver's license (Preferred)
• car insurance policy (Preferred)

Location:

• Palos Verdes Estates, CA 90274 (Preferred)

Work Location: Hybrid remote in Palos Verdes Estates, CA 90274