Part-Time Project/Admin Coordinator

Job Overview
We are a California-based environmental consulting firm seeking a dynamic and detail-oriented Part-Time Project/Admin Coordinator to join our team. This role offers opportunity to contribute to diverse wildlife recovery and management projects while providing essential administrative support. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a proactive approach to managing schedules, vendors, and office operations, all while supporting our mission to deliver outstanding service and efficient operations.

Duties

• Assisting with payroll processing
• Handle bookkeeping tasks including invoicing, expense tracking, and maintaining accurate financial records
• Maintain organized digital filing systems
• Assist with tracking and maintaining business certifications and permits
• Manage calendars, schedule appointments, and coordinate meetings for team members and clients
• Assist with other tasks as assigned

Experience

• Proven experience in administrative roles
• Demonstrated supervisory experience or team management capabilities
• Familiarity with scheduling management tools and calendar coordination
• Experience with vendor management, budgeting, and bookkeeping
• Strong organizational skills with an eye for detail in clerical tasks such as filing and record keeping
• Excellent communication skills, both verbal and written
• Ability to multitask efficiently across administrative duties

To Apply: Submit, as a single pdf document, your resume, cover letter, and contact information for at least three (3) references to Jake Manley at jakemanley@wildlifeinnovations.net, with the subject line Project/Admin Coordinator (Environmental Consulting). Make sure resumes and cover letters clearly highlight experience and any applicable certifications relevant to the Duties to be performed. Phone inquiries are not accepted.

Pay: $20.00 - $35.00 per hour

Expected hours: 10.0 – 24.0 per week

Benefits:

• Flexible schedule

Work Location: Remote