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Part Time Property Manager
General Responsibilities
Responsible for maintaining the physical asset and maximizing the financial returns from the asset in accordance with the owner?s objectives; Work closely with the Regional Manager to complete these tasks; Assist Regional Manager and supervisors with special projects and administrative tasks;
Ensure staff compliance with company policies and procedures; Ensure staff performance of duties on a timely basis.
Essential Duties
A. Ensure the physical wellbeing of the property:
- Supervises maintenance staff, including maintenance supervisor and any contract workers;
- In Absence of maintenance supervisor:
- Supervises scheduling of maintenance work including corrective and preventive maintenance;
- Establishes rotating schedule of personnel for emergency maintenance;
- Supervises all vacant apartment make-ready procedures;
- Makes regular follow-up inspections on maintenance work;
- Makes regular inspections of grounds, including all common areas;
- Makes recommendations for physical repairs, replacements and/or improvements.
- Makes recommendations for supplies, materials and equipment.
- Recommends expenditures, within budget allocations and solicits bids to purchase;
- Evaluates maintenance operations periodically to determine cost efficiency.
B. Tenant Management:
- Ensure the timely payment of rents;
- Eliminate lost revenues due to vacancies;
- Process eviction notices and enforce evictions for non-payment of rent;
- Exercise sound judgment regarding property expenditures.
C. Marketing and Leasing:
- Supervises Assistant Manager and/or leasing staff;
- Assists in preparation of advertising and marketing programs;
- Assists in preparation of regular market surveys;
- Assists in preparation of weekly and monthly reports;
- Provides for resident recruitment, selection, qualification, lease administration and apartment preparation for move-ins in accordance with corporate policies and procedures;
- Review all rental applications and lease forms for accuracy and compliance with resident policy;
- Makes recommendations to improve marketing and leasing programs;
- Ensures compliance with fair housing guidelines and HUD guidelines (where applicable).
- Administration:
- Supervises all on-site personnel, including any contract workers;
- Assists in preparation of management plan;
- Supervises maintenance of property files and records;
- Handles process for hiring and firing of personnel;
- Handles any emergency that may arise on site;
- Communicates all problems and makes recommendations to Regional Property Manager;
- Provides hands on training for all new site employees;
- Tactfully handles all site personnel relationships;
- Supervises work performance of all site personnel;
- Implements HUD procedures, selection criteria, policy and procedures and is knowledgeable on issues pertaining to these;
- Serves as on-call representative providing evening, weekend and holiday emergency service;
- Friendly, helpful and considerate of all residents and must be able to communicate in English;
- Coordinates communication of information between the property and Quantum main office;
- Maintains petty cash receipts;
- Serves as the company?s representative (when directed) concerning city, county, state and federal issues to the operation of the property;
- Assists with the annual budget preparation and monthly management reports;
- Review and approve bi-weekly payroll information in Payroll software on a timely basis;
- Process all invoices and submit to accounting in a timely manner;
- Performs any other duties that may be assigned by Regional Manager.
Hourly Wage: $30.77 per hour, working 25 hours per week.
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