Part-Time Secretary / Administrative Assistant

Overview
We are seeking a dynamic and detail-oriented Part-Time Secretary / Administrative Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment, loves providing exceptional support, and is eager to contribute to the smooth operation of our office. As a key member of our administrative team, you will manage a variety of clerical and customer service tasks, ensuring our office runs efficiently and professionally. This position offers flexible hours and an opportunity to develop valuable skills in office management, communication, and organization.

Duties

• Answer multi-line phone systems promptly with professional phone etiquette, directing calls or taking messages as needed
• Greet visitors at the front desk, providing excellent customer service and ensuring a positive first impression
• Manage calendar appointments, schedule meetings, and coordinate appointments using Google Workspace and Microsoft Office tools
• Perform data entry, filing, and maintain accurate records to support office operations and client information management
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping
• Support office management by organizing supplies, maintaining filing systems, and overseeing general administrative tasks
• Proofread documents for accuracy and clarity, ensuring all correspondence is professional and error-free

Requirements

No specific requirements basic computer skills and can use computer

• Basic office experience with strong clerical skills and familiarity with office management procedures
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
• Experience handling multi-line phone systems and demonstrating excellent phone etiquette
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Decent typing speed and accuracy along with proofreading skills to ensure high-quality documentation
• Customer service experience with a friendly demeanor and the ability to handle inquiries professionally
• Previous experience as a receptionist or personal assistant is advantageous, especially in medical or dental settings
• Knowledge of bookkeeping, calendar management, filing systems, and general administrative procedures is preferred
• Ability to manage time effectively while multitasking across various responsibilities

Join us in this exciting role where your organizational talents will shine! We’re committed to fostering a supportive environment that values your contributions while offering opportunities for growth. If you’re energetic, detail-oriented, and ready to make an impact through your administrative expertise, we want to hear from you!

Pay: $17.00 - $20.00 per hour

Expected hours: 8.0 per week

Work Location: In person